[Hiring] Executive Assistant to the CEO @Meow Wolf

Role Description

The Executive Assistant to the CEO will serve a critical administrative and operational support role to the CEO, including helping them to advance various initiatives and goals. Primary responsibilities include:

• Performing a variety of presentation coordination, calendar management, expense reporting, information gathering, note-taking, travel coordination, and logistics.
• Ensuring the efficient operation of the CEO by managing and prioritizing competing demands for their time and attention.
• Supporting the CEO in every context of administration, including the management of information within and between the Senior Leadership Team (SLT) and the coordination of meetings and communications with numerous teams.

Qualifications

• At least 6 years in an administrative assistant role with 2+ years experience assisting executive-level leaders.
• Ability to communicate effectively through written and verbal mediums.
• Strong project management skills to create and manage multiple details at once.
• Substantive Google Suite knowledge (Docs, Sheets, Gmail, GCal).
• Ability to self-direct and be proactive.
• Strong eye for detail, including copy editing.
• Experience managing relationships and communication materials with executives, internal teams, and third parties.
• Understanding of and passion for Meow Wolf.
• Presentation creation ability (Google Slides / PowerPoint).
• Experience working with cross-functional teams across multiple locations and time zones.
• A bachelor's degree is a plus.
• Highly organized with the ability to prioritize multiple tasks while demonstrating excellent time management.
• Ability to exhibit professional judgment and decision-making skills.
• Experienced in managing processes or projects and driving change through positive influence.
• Adept at learning new software and web-based tools.
• Creative in your approach to problem-solving with the ability to identify process improvement opportunities.

Requirements

• Own and actively manage the CEO’s calendar, including weekly 1:1s with seven direct reports, recurring SLT and investor meetings, and monthly operating cadences.
• Prioritize and triage competing demands for the CEO’s time; proactively flag conflicts and recommend trade-offs.
• Coordinate scheduling across multiple time zones for both virtual and in-person meetings.
• Prepare agendas, pre-reads, and briefing materials for all CEO meetings.
• Attend key meetings, capture decisions and action items, and circulate notes to participants.
• Track open action items across SLT meetings and follow up to ensure timely completion.
• Coordinate logistics for four annual Board meetings across rotating cities.
• Support assembly and distribution of board decks and pre-read packages on schedule.
• Liaise with board members’ offices for scheduling and correspondence as needed.
• Proactively research and compile background materials on relevant topics.
• Draft and manage correspondence on behalf of the CEO.
• Maintain organized files and a reliable system for tracking initiatives, decisions, and key documents.
• Coordinate all CEO travel end-to-end.
• Prepare and submit expense reports promptly.
• Create and refine presentations for internal leadership meetings, board sessions, and external engagements.
• Compile and format materials for Company-wide and Departmental meetings.
• Ensure smooth day-to-day operations for the CEO’s office.
• Maintain strict confidentiality and exercise discretion in all interactions.

Benefits

• Medical Insurance options: PPO & HDHP
• Dental and Vision Insurance
• HSA, HRA, and FSA options
• 401k Retirement Plan
• Company paid Life Insurance Policy and Disability Coverage(s)
• Voluntary Critical Illness and Life Insurance Policies
• Company Paid Employee Assistance Program
• Paid Parental Leave for 12 weeks
• Discount off Meow Wolf Gift Shop Merch and Cafes
• Admission to Meow Wolf attractions for employees and guests