[Hiring] Executive Assistant to Chief Development Officer @March of Dimes

Role Description

The Executive Assistant to the Chief Development Officer provides high-level administrative and strategic support to advance the mission and fundraising goals of March of Dimes. Requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced nonprofit environment. The Executive Assistant serves as a key liaison between the CDO, internal teams, donors, board members, and external stakeholders.

Key Responsibilities

• Executive Support
  • Manage the CDO’s calendar, including scheduling meetings, donor engagements, travel, and events
  • Exercising independent judgment in managing priorities and resolving scheduling conflicts
  • Prepare and coordinate materials for meetings, presentations, and reports
  • Draft, proofread, and manage correspondence on behalf of the CDO
  • Prioritize and manage incoming communications, ensuring timely follow-up
  • Manage deadlines
• Development & Donor Relations Support
  • Assist in coordinating donor meetings, cultivation events, and stewardship activities
  • Maintain donor records and support data entry in CRM systems
  • Help prepare donor briefings, proposals, and acknowledgment letters
  • Track fundraising activities, deadlines, and key metrics
• Revenue Reporting & Communications
  • Compile, manage, and distribute regular revenue reports (weekly, monthly, quarterly) for the CDO and leadership team
  • Track fundraising performance against goals, identifying variances and flagging risks or opportunities
  • Coordinate with finance and development teams to ensure accuracy and alignment of revenue data
  • Prepare dashboards, summaries, and visual reports for internal and board presentations
  • Draft and disseminate revenue updates and insights to internal stakeholders, ensuring clarity and consistency in messaging
  • Support forecasting processes by gathering data and maintaining up-to-date reporting tools
• Project & Operations Coordination
  • Support execution of development initiatives and campaigns
  • Coordinate cross-functional projects with internal departments
  • Monitor project timelines and ensure deliverables are met
  • Assist with budget tracking and expense reporting
• Board & Stakeholder Engagement
  • Coordinate logistics and materials for board meetings and committees related to development
  • Ensure confidentiality and professionalism in all interactions
  • Navigating sensitive information and situations with diplomacy and sound judgement
• Administrative Duties
  • Arrange travel accommodations and itineraries
  • Process expense reports and invoices
  • Maintain organized filing systems (digital and physical)
  • Support additional administrative tasks as needed

Qualifications

• Required:
  • Bachelor’s degree or equivalent experience
  • 3–5+ years of executive administrative support, preferably in a nonprofit or development setting
  • Strong organizational and time management skills
  • Excellent written and verbal communication abilities
  • High level of discretion and professionalism
  • Proficiency in Microsoft Office Suite and Microsoft programs
  • Advanced Excel including pivot tables and data analysis, PowerPoint, and CRM systems (e.g., Salesforce)
  • Concur experience a plus
  • Experience working with data, reporting, or financial/revenue tracking
• Preferred:
  • Experience supporting senior executives in fundraising or nonprofit development
  • Familiarity with donor management and stewardship processes
  • Experience creating reports, dashboards, or data visualizations
  • Event planning or coordination experience

Core Competencies

• Attention to detail and accuracy
• Ability to multitask and prioritize effectively
• Strong interpersonal skills and emotional intelligence
• Proactive problem-solving mindset
• Analytical thinking and comfort working with data
• Commitment to the mission of March of Dimes

Equal Employment Opportunity

March of Dimes provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.