[Hiring] Executive Assistant to CEO @Lokalise

Role Description

We are looking for a talented and experienced Executive Assistant to the CEO. You will be part of the team supporting our CEO and Senior Executive team.

• Own and proactively manage the CEO’s calendar, anticipating needs, resolving conflicts, and ensuring time is spent on the highest-priority topics. This includes planning the business cadence for the year and coordinating with the Board members.
• Schedule and coordinate meetings for the senior executive team, including recurring forums, ad hoc working sessions, and time-sensitive stakeholder requests.
• Take full ownership of CEO and executive travel logistics, planning ahead, managing changes in real time, and ensuring all details are handled from start to finish.
• Plan and execute logistics for the company as well as regular leadership/team offsites, including booking venues, coordinating vendors, finalizing agendas, and supporting onsite.
• Act as a proactive partner to the CEO by flagging gaps, anticipating bottlenecks, and stepping in to keep executive operations running smoothly.
• Support some of the company’s internal communication where relevant (e.g., company townhalls, etc).
• Report directly to the CEO and work closely with the senior leadership team.

Success in this role means nothing slips through the cracks. Calendars are predictable, meetings are well-structured, travel runs smoothly.

Qualifications

• Experience supporting a CEO or C-level executive in a tech or high-growth company.
• Demonstrated ability to plan and manage travel, including flights, accommodation, and transport.
• Experience coordinating leadership team meetings, including owning agendas, note-taking, and action tracking.
• Strong written communication skills, with the ability to clearly document and summarize decisions and next steps.
• Ability to work independently, anticipate needs, and manage changing priorities without constant direction.
• Experience working closely with senior leaders in a fast-paced, high-responsibility environment, with evolving priorities and limited structure.
• Sound judgment when handling confidential information and navigating sensitive topics.

Requirements

• Familiarity with company-wide event planning, such as offsites or all-hands meetings.
• Experience improving or building administrative processes that increased efficiency or reduced friction.

Benefits

• 💰 Competitive salary and employee stock options.
• 🌍 Fully remote setup with flexible working hours.
• 🏢 Co-working budget for those days you want a change from your home office.
• 🌴 Flexible vacation policy to recharge when you need to.
• 🖥️ Home office setup budget: monitor, desk, ergonomics, whatever helps you do your best work.
• 📚 Learning & development budget to grow your skills and career.
• 🏥 Health insurance to keep you covered.
• 🧘 Wellness allowance to support your mental and physical well-being.
• 🤝 Great startup culture: remote but close-knit, with regular retreats and social events to stay connected.