[Hiring] Executive Assistant to CEO @Adaptive Teams

Role Description

If you're the person everyone relies on to keep projects moving, solve problems before they happen, and create clarity from chaos, this role was built for you. We're looking for a highly organized, proactive Executive & Administrative Assistant who takes ownership, executes with excellence, and thrives in a fast-paced entrepreneurial environment. This isn't an entry-level administrative role—it's an opportunity to become a trusted partner to leadership and play a key role in driving business success.

Your Mission: Day to Day Responsibilities

• Own executive calendar management, scheduling, inbox organization, and daily priorities.
• Drive projects from kickoff to completion, ensuring nothing falls through the cracks.
• Follow up proactively with team members, vendors, and clients until commitments are completed.
• Handle administrative tasks quickly, accurately, and independently.
• Coordinate meetings, agendas, notes, and action items.
• Prepare reports, presentations, spreadsheets, and business documents.
• Document processes and continuously improve operational systems.
• Identify inefficiencies and implement smarter workflows.
• Manage confidential information with professionalism and discretion.
• Answer client and vendor calls with confidence and excellent communication.
• Assist with occasional errands or special projects as needed.
• Track project progress and KPIs, providing consistent updates to leadership.

Qualifications

• 3+ years in an Executive Assistant, Operations Coordinator, Project Coordinator, or similar role.
• Experience supporting founders, executives, or business owners.
• Exceptional organization, attention to detail, and follow-through.
• Strong written and verbal communication skills.
• Comfortable making decisions independently and solving problems proactively.
• Able to juggle multiple priorities without sacrificing quality.
• Tech-savvy with the ability to quickly learn new systems.
• Experience with Google Workspace, Asana, Slack, Zoom, HighLevel (GHL), AI tools, spreadsheets, or similar platforms.
• Real estate experience or familiarity with industry terminology is highly valued.
• Fluent in both English and Spanish is preferred.

Benefits

• Competitive monthly compensation based on experience and performance.
• Join a mission-driven, fast-growing entrepreneurial business.
• Work directly with leadership and make a measurable impact.
• Build systems, improve operations, and help shape company growth.
• High level of ownership, autonomy, and trust.
• Opportunities for professional growth and increased responsibility.