[Hiring] Executive Assistant & Talent Operations Support @Pty

Role Description

This is a high-trust, dual-impact role designed for an exceptionally proactive administrative professional. You will split your focus between providing off-hours Executive Assistant coverage for an innovative client’s founding team and delivering direct Talent Operations support.

As the off-hours EA partner to an onsite EA/Office Manager, you ensure continuous operational continuity—handling scheduling, inbox triage, and urgent logistics while the core team is offline, supported by seamless shift handoffs. The remainder of your time will be spent building internal administrative infrastructure, managing recruitment pipelines, and supporting business operations.

Duties & Responsibilities

• Part 1: Executive Assistant Support (Off-Hours Coverage)
  • Off-Hours Coverage & Handoffs: Partner closely with the onsite Executive Assistant and Office Manager to provide extended operational coverage, ensuring clear shift handoffs at the start and end of each period.
  • Inbox Triage: Monitor executive inboxes during off-hours, flagging high-priority items, drafting responses, and escalating urgent matters immediately.
  • Calendar Management: Coordinate complex calendars across multiple time zones, resolve scheduling conflicts, and build in strategic buffers for a fast-paced executive team.
  • Travel & Expense Logistics: Book detailed domestic and international travel (flights, accommodations, transit, itineraries) and handle last-minute adjustments smoothly. Process and maintain accurate expense reports.
  • Special Projects & Proactive Support: Take ownership of ad-hoc projects to free up executive focus. Anticipate operational needs before they are requested and handle occasional executive personal support as needed.
  • Confidentiality: Maintain absolute discretion regarding sensitive company, technical, and personal data.
• Part 2: Talent Operations & Business Support
  • Recruitment Coordination: Manage candidate interview scheduling, coordinate logistics, and maintain clean pipeline data across active hires.
  • Stakeholder Communication: Draft professional candidate and client correspondence, maintaining a quick and polished response time.
  • SOPs & Process Building: Create and refine internal operational templates, tracking systems, and Standard Operating Procedures to support scaling talent operations.
  • General Administrative Support: Assist with vendor coordination, client onboarding logistics, and broader business operations tasks as needed.

Qualifications

• 3+ years as an Executive Assistant, Operations Associate, or in a similar remote administrative support role (experience supporting founders or executive teams is highly preferred).
• Fast learner who operates with extremely low oversight, proactively identifying tasks and taking action.
• Flawless written and verbal English skills with a professional, refined style.
• Strong command of standard executive support tools (Google Workspace, Microsoft 365, travel booking platforms, and expense tools).
• Low-ego, collaborative team player who thrives on context-switching between executive support and operational building.
• Bulletproof judgment regarding sensitive and confidential business information.

Bonus Points (Nice-to-Haves)

• Prior experience supporting startup founders or founding teams directly.
• Exposure to HR, recruiting, or talent operations processes.
• Familiarity with project management tools like Notion, Asana, or Trello.

Package & Remuneration

TBD

Interested?