[Hiring] Executive Assistant | Digital Marketing @Elevate and Delegate

Role Description

As an Executive Assistant, you will provide dedicated administrative and operational support to the leadership team. You will be central to keeping the executives focused on growth by expertly handling day-to-day scheduling, managing correspondence, and streamlining operations. Your ability to maintain order, organize documentation, and manage logistics will ensure the team runs smoothly and efficiently.

Responsibilities

• Schedule & Inbox Management
  • Manage highly active executive calendars, expertly handling scheduling conflicts, setting up meetings, and ensuring daily time optimization.
  • Triage and organize executive inboxes, drafting professional responses, filtering out noise, and escalating urgent matters when necessary.
  • Coordinate internal and external meetings, including setting agendas and taking accurate meeting minutes.
• Administrative & Operational Execution
  • Compile research, gather necessary data, and format reports to help executives prepare for upcoming meetings and initiatives.
  • Maintain and organize project documentation, ensure team files are up-to-date, and consistently follow up on standard executive action items.
  • Assist with the preparation of internal communications, presentations, and daily briefs using Google Workspace.
  • Handle sensitive and confidential information with the utmost discretion and professionalism.

Qualifications

• 1–2 years of proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative support role.
• Exceptional organizational and time-management skills, with an ability to anticipate needs and pivot quickly.
• Strong ability to compile research, organize data, and prepare clear, concise summaries.
• High proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides, Drive) and remote collaboration tools (Slack, Zoom).
• Outstanding written and verbal communication skills, with experience drafting professional correspondence.

Preferred Qualifications

• Prior experience working in a fully remote environment or supporting a distributed team.
• Background or familiarity with the digital marketing, SEO, or tech agency space.
• Experience utilizing project management software (e.g., Asana, ClickUp, or Monday.com) to track initiatives.

Client Relationship

You will be directly working with the client. This means that you will communicate with the client, provide services, and address any client-related matters independently.

Payments

All payments for your services will be handled by the client. Elevate and Delegate is not involved in processing your payroll. Your salary will directly go to you.

Vacation Leaves and Holidays

While we may have recommendations or guidelines regarding vacation leaves and holidays, the decision is entirely at the discretion of the client. You are expected to align your schedule with the client’s business needs and any specific policies or preferences they may have in this regard.

Application Process

In place of a traditional initial interview, you’ll be asked to record your responses to the initial interview questions through a Loom video (questions & instructions are in the application page). Our team will carefully review your submission, and if shortlisted, we’ll share your responses with the client for their review and next steps.

• Please treat this recording as you would a real interview:
• Come prepared and make sure you’re clearly visible on camera.
• Record your answers in a quiet, well-lit, and clutter-free space with a stable internet connection.
• We’re excited to get to know you better! Show us your personality and strengths. We encourage you to answer authentically and in your own words, without reading from a script or using AI tools.