[Hiring] Executive Assistant / Chief of Staff @Inside Out Hiring

Role Description

This role exists to support the firm's Managing Partner, whose time is currently split across high-touch client and candidate coordination, data-driven presentation preparation, and oversight of both business and personal priorities. The firm is seeking a dedicated hybrid Executive Assistant to absorb recurring administrative and coordination work, allowing the Managing Partner to focus on higher-value client and business development activity.

You will serve as a high-touch, dedicated Executive Assistant & Light Chief of Staff. On the business side, you will:

• Manage executive scheduling
• Build data-driven candidate presentations
• Assist with business development and event coordination
• Provide live coverage for multi-hour candidate testing sessions

On the personal side, you will:

• Act as a proactive operator across life and multi-property administration
• Manage vendor logistics
• Track recurring household maintenance
• Oversee personal accounts
• Serve as an assertive right hand who keeps the Managing Partner organized, on time, and focused on strategic growth

Qualifications

• Must be based in South Africa
• Exceptional problem-solving skills and high ownership
• Flawless written and spoken English
• High proficiency with AI tools—specifically Claude
• Strong proficiency in Excel/Google Sheets
• High discretion and comfort using modern communication channels
• Able to function as a dedicated near-full-time resource

Requirements

• Coordinate complex multi-party interview logistics
• Build structured Excel/pivot tables and candidate slate summaries
• Utilize Claude and advanced AI tools for various tasks
• Serve as live proctor and tech-support during candidate testing sessions
• Execute targeted outreach campaigns
• Conduct targeted research on prospective client firms
• Manage logistics for client and marketing events
• Build and maintain an operational master calendar
• Research providers and gather quotes for property services
• Audit personal accounts and assist with document prep for tax filings
• Handle personal calendars and detailed travel arrangements

Benefits

• Salary: $3500 to 4000 Per Month
• Full Time Position
• Work Schedule: Monday to Friday, 8am to 5pm (Eastern Time)
• Periodic flexibility required for evening or weekend candidate testing support