[Hiring] Executive Assistant | Business Support Scheduling Coordinator @Job Duck

Role Description

This role supports daily operations by ensuring administrative processes run smoothly and efficiently. The Executive Administrative Assistant plays a key role in managing schedules, organizing communications, and maintaining structure across day-to-day activities. This position is ideal for someone who enjoys keeping things organized, anticipates needs before they arise, and takes pride in supporting others through reliable administrative execution. The role contributes directly to productivity, client satisfaction, and overall operational flow. A proactive and detail-focused individual will thrive in this environment.

Monthly Compensation: 1,060 to 1,150 USD

Responsibilities include, but are not limited to:

• Support basic administrative and operational tasks
• Maintain organized records and documentation
• Ensure follow-ups and tasks are completed accurately and on time
• Assist with coordination of internal workflows
• Handle email inbox management and client correspondence
• Respond to client inquiries in a timely and professional manner
• Manage scheduling and calendar coordination

Qualifications

• Previous administrative experience in a Law Firm - mandatory
• Calendar Management - mandatory
• Strong organizational skills
• Confident
• Structured and methodical working style
• Proactive mindset with the ability to anticipate needs
• Excellent written communication skills
• Time management and prioritization skills
• Attention to detail
• Ability to manage multiple tasks simultaneously
• Professional and client-focused communication
• Comfort working independently in a remote environment
• Time Zone: Eastern Standard Time
• Office Hours: 8:00 AM to 5:00 PM

Work Shift

Languages: English, Spanish

Application Process

Ready to dive in? Apply now and make sure to follow all the instructions! Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.