[Hiring] Executive Assistant AI-Driven Legal & Operations @Mind Friend

Role Description

We're a mental health tech platform connecting licensed psychologists with people who need support and educating thousands through our social media content. We're on a mission, we move fast, and we need a Founder's Associate, who is working closely with the founders and who can operate at the intersection of law, ops, and AI. This role is high-ownership. This role is not for everyone.

• Fluent in English: (written + spoken professional level) non-negotiable.
• Owner Mindset: You don't wait for instructions; you find problems and solve them.
• Bookkeeping: Track invoices, expenses, and receipts. Keep financial records clean and accurate.
• AI & Automation: Use tools like ChatGPT, Notion, Zapier/Make to automate tasks and work smarter.
• Legal Research: Research regulations, summarise compliance topics, assist with policy documents.
• Recruitment: Post jobs, screen candidates, arrange interviews, manage the hiring process.
• Admin & Operations: Organise documents, update systems, and improve daily workflows.
• Google Workspace: Keep Drive, Docs, Sheets, Gmail, and Calendar organised and up to date.
• Research: Anything the business needs — markets, tools, vendors, competitors, regulations.
• Founder Support: Manage daily workflow, tasks, follow-ups, and priorities so nothing falls through the cracks.
• Calendar & Scheduling: Own the Founder's schedule, meetings, agendas, and action items.
• Communications: Handle professional emails and messages with the team, partners, and third parties.
• Team Coordination: Bridge the Founder with internal and external teams, track tasks and deadlines.

Qualifications

• Excellent written and spoken English.
• Strong organization, attention to detail, and follow-up skills.
• Ability to multitask and manage different priorities at once.
• Experience supporting a founder, executive, or fast-moving team is a plus.
• Strong experience using AI tools such as ChatGPT, Gemini, Claude, Notion AI, and other AI platforms.
• Experience with automation and workflow tools such as Zapier, n8n, Make, or similar platforms is a strong plus.
• Confidence using Google Workspace, including Gmail, Calendar, Drive, Docs, Sheets, and shared file systems.
• Basic bookkeeping or accounting knowledge.
• Ability to research legal/compliance topics and summarize clearly.
• Professionalism, confidentiality, and good judgment.
• A proactive mindset — you do not wait to be told every small step.
• Comfort working in a fast-paced startup environment.

Benefits

• Equity Shares: Join early, own a piece of the company. As we scale, your shares scale in value with us.
• Performance-Linked Pay: Your salary growth is directly tied to your performance and the company's progress. There's no arbitrary pay review — if you deliver, you earn more.
• Relocation to Europe: When the time comes, you'll have the opportunity to move to Europe as part of our expansion. We handle the full relocation — you just show up.
• Work From Anywhere: Fully remote from day one, no matter where you are in the world.
• Grow With Us: As the company levels up, so does your role, your title, and your impact.
• Real Purpose: You'll be contributing to something that improves people's mental health and lives.