[Hiring] Executive Assistant @Worldwide Clinical Trials

Role Description

In this role, you’ll be a trusted partner to senior leaders, helping them stay focused, organized, and effective in a fast-paced global environment. Your ability to anticipate needs, manage competing priorities, and handle sensitive information with discretion will directly support executive decision-making and business success.

• Coordinate complex schedules, international travel, leadership meetings, and key business activities across multiple time zones.
• Work closely with colleagues and stakeholders around the world to ensure seamless day-to-day operations.
• Deliver an exceptional level of support and professionalism.
• Build strong relationships with senior executives and global teams while managing a diverse range of responsibilities.
• Demonstrate initiative, attention to detail, and adaptability.

Qualifications

• Education and relevant business experience that demonstrates success in an executive support or administrative role.
• 2-4 years of experience working as an Executive Assistant and 5+ years of overall office/business experience.
• Proficiency in English.
• Strong expertise in Microsoft Office applications; experience with Microsoft Teams is a plus.
• Experience coordinating complex domestic and international travel arrangements; familiarity with Concur is a plus.
• Excellent organizational skills with the ability to prioritize effectively and manage multiple activities simultaneously.
• Strong interpersonal, communication, and relationship-building skills.
• Demonstrated critical thinking, problem-solving ability, adaptability, and a proactive approach to anticipating changing business needs.

Requirements

• Provide high-level administrative support to C-suite executives.
• Coordinate complex calendar management, including leadership meetings and global scheduling.
• Arrange domestic and international travel, creating detailed itineraries.
• Prepare, proofread, edit, and format business correspondence, presentations, and reports.
• Manage SharePoint calendars and ensure events and key activities are communicated accurately.
• Organize off-site meetings, conferences, and executive events.
• Handle confidential and sensitive information with discretion and professionalism.
• Adapt quickly to changing priorities and proactively address administrative challenges.

Benefits

• Competitive salary range: $65,000.00 - $129,000.00 annually (for hourly paid positions, the stated salary range reflects hourly rates).
• Comprehensive benefits package depending on location.
• Commitment to pay equity and transparency.