[Hiring] Executive Assistant @DiLucci CPA

Role Description

We’re seeking a highly organized, proactive, and professional Executive Assistant to provide remote support to two executives at our firm. This role is ideal for someone with strong communication skills and prior executive support experience who can manage priorities, anticipate needs, and keep day-to-day operations running smoothly.

We want to be very transparent - we are the place people go to grow, not to relax. We are specifically looking for someone who thrives in fast-paced, high-performance environments and wants to work closely alongside a highly active executive operating at a high level. If you're not ready to work evenings and weekends during tax season, and to also focus on quality/learning throughout the year, you will hate it here.

This role is ideal for someone who is naturally responsive, resourceful, and eager to learn. If you’re the type of person who doesn’t fully “switch work off,” enjoys staying engaged, solving problems quickly, and being deeply involved in business operations, you’ll likely do very well here.

You’ll have the opportunity to gain hands-on exposure to tax, accounting, firm operations, executive decision-making, and high-level business management while working directly with leadership.

We are looking for someone who is highly responsive, quick-thinking, dependable, and capable of operating independently from day one in a fast-paced environment. We want someone who genuinely wants to work alongside high performers and contribute at a high level.

Key Responsibilities

• Manage and maintain calendars for two executives, including scheduling meetings and appointments
• Coordinate internal and external communications on behalf of the executives
• Assist with email management, drafting responses, and follow-ups
• Organize meetings, prepare agendas, and track action items
• Support travel planning (flights, accommodations, transportation, itineraries)
• Conduct research and assist with projects as needed
• Maintain and organize digital files, documents, and records
• Coordinate with vendors, service providers, and internal team members
• Assist with basic reporting, data entry, and administrative tasks
• Handle ad hoc requests and provide general executive support

Qualifications

• Excellent written and spoken English communication skills
• Strong organizational and time management abilities
• High level of professionalism, discretion, and confidentiality
• Ability to prioritize tasks and manage multiple responsibilities simultaneously
• Extremely proactive, resourceful, detail-oriented, and dependable
• Comfortable working independently and remotely with minimal supervision
• Ability to adapt quickly in a fast-paced and evolving environment
• Highly responsive with strong follow-through and communication
• Eager to learn new systems, operations, tax/accounting workflows, and business processes
• Comfortable working in an environment where urgency, accountability, and responsiveness matter
• Must be highly available and flexible, including willingness to work overtime when necessary to support business needs

Requirements

• Experience working in a CPA firm, tax office, bookkeeping firm, or legal office (nice-to-have)
• Experience handling client communications in accounting or tax-related settings (nice-to-have)
• Basic understanding of bookkeeping, tax preparation workflows, or accounting operations (nice-to-have)
• Strong interest in learning more about tax, accounting, operations, and business management (nice-to-have)

Benefits

• Compensation: $5/hour (USD)
• Schedule: Full-Time: 40+ hours per week (9am - 6pm US CST)
• Location: Remote - Philippines
• During tax season, additional hours and weekend availability will be required as needed to meet client and firm deadlines.