[Hiring] Executive Assistant @VetJobs

Role Description

This is a rewarding long-term career opportunity to work alongside established Fortune 500 companies, senior-level executives, and successful business owners of small and medium size businesses as they make a greater impact in the world. As an executive assistant, you will have the opportunity to choose the companies you support based on company values and your preferences, and to create long-term partnerships with the executives that you support as you develop new skill sets and get exposure to a variety of industries.

We are seeking part-time and full-time employees to serve as Executive Assistants supporting clients throughout the United States. Working hours will quickly ramp up to your desired availability as you choose the clients you’ll work with and get started with them. Ideally, you have experience working in a fast-paced environment.

As a Boldly employee, your work will be 100% remote and flexible with no night or weekend work. This means that even if you choose to ramp up to a 40-hour week, there can still be an element of flexibility in the hours that you choose to work based on your personal preference.

As an executive assistant you’ll apply your professional skills in a wide range of tasks including:

• Maintaining appointment schedules and calendars.
• Planning and scheduling meetings, conferences, and travel.
• Making travel arrangements including flight and hotel bookings.
• Maximizing the executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf.
• Email management.
• Creating PowerPoint presentations.
• Managing expenses.
• Conducting research on various topics.
• Providing customer/supplier support.
• Other executive admin responsibilities as needed.

Qualifications

• A minimum of 7 years of direct hands-on experience as an executive assistant or senior administrative assistant to one or more executives.
• A minimum of 4 years of calendar management experience including coordinating meetings, appointments, and schedules for executives.
• Fluent spoken and written English and French to native standards.
• Ability to multitask and prioritize work as needed.
• Excellent time management skills.
• Advanced knowledge of online software such as Google Workplace, Office 365, Zoom and other popular productivity tools.
• Ability to learn new tools quickly.
• Excellent interpersonal communication.
• Strong writing skills.
• Highly organized.
• A team player who is proactive, flexible, results-oriented and comfortable in a rapidly changing environment.
• Ability to work independently and under the pressure of deadlines.

Requirements

• Must be located in one of the listed hiring states (open to CONUS states except: AK, HI, DC).
• Resume should reflect at least 7 years of executive assistant or senior level admin assistant experience.
• At least 4 years of experience in calendar management, coordinating meetings, appointments, and schedules for executive level staff.
• Must speak and write fluent English and French to native standards.
• LinkedIn profile must be up to date.

Benefits

• W2 employment status.
• Starting pay at $24-$28 an hour (£18 in the UK) with regular pay raises throughout your tenure.
• 401k with employer match.
• Paid time off including vacation/sick leave.
• Paid holidays.
• Paid parental leave.
• Technology stipend.
• Ongoing mentoring and support from your Boldly Team Leader.
• Full-time employees are also eligible for medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly.
• Flexible work hours.
• Work part-time (starting at 25 hours) or full-time.
• 100% remote (work from home).
• Steady work with the same clients for years!
• Choose the clients who you want to work with.
• Join a team of like-minded professionals.
• Paid onboarding.
• In-house technical support.
• Opportunities for collaboration with other members of the Boldly team.
• Vibrant online community of support and camaraderie.
• Learning and development opportunities in different industries.
• A positive and thriving company culture that understands work/life balance.
• Paid wellness events.
• An opportunity to grow with a leader in the remote work space.
• Company newsletters, team shares, quizzes, prizes, charity events, and celebrations.
• Fun company swag!