[Hiring] Executive Assistant @Coconut

Role Description

We are currently looking for top talent to fill the role of Executive Assistant.

• Monthly Rate: $1800-2150
• Availability: Part-time/Full-time - 40 hours/week
• Time Zone: 7am–4pm ET

To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form.

• English Proficiency Rating: Enter your CEFR English proficiency level in the application form. If unsure, take a quick assessment here: EF SET Quick Check.
• Coconut VA Profile (Resume): Create your Coconut VA profile using this template: Coconut VA Profile Template. YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH.
• 1-Minute Introduction Video: Record a short introduction video (preferably using Loom) and provide the link in your application. By submitting your video, you grant Coconut permission to share it on our platforms.

Qualifications

• 3+ years supporting a founder, CEO, owner, or senior executive.
• Exceptional organization, attention to detail, and follow-through.
• Clear, concise communication and high discretion.
• Strong comfort using modern tools, AI, and automation.

Requirements

• Calendar and scheduling: Own and prioritize the Founder’s calendar across multiple businesses.
• Inbox and communication: Triage and organize the Founder’s email; draft routine correspondence.
• Meetings and follow-through: Build agendas, take notes, and track action items.
• Travel and events: Plan and book all executive travel and manage logistics.
• Documents, records, and administration: Maintain organized digital document repositories.
• Anticipation: Learn how the Founder works and flag conflicts before they become problems.

Benefits

• Competitive Salary – Recognizing your skills and experience with a great compensation package.
• 13th Month Pay – Enjoy an extra month’s salary.
• Paid Time Off – 12 days of PTO for vacation, self-care, or breaks.
• US Holidays Off – 12 paid US holidays throughout the year.
• Maternity & Paternity Leave – Dedicated leave for new parents.
• Comprehensive Healthcare – Quality healthcare benefits for you and your family.
• Life Insurance – Included in our full-time HMO plan.
• Mental Health Support – Access to mental health consultations and wellness resources.
• Milestone Gifts & Birthday Treats – Celebrating your achievements and special days.
• Exciting Team Experiences – Island getaways, virtual town halls, and regional meetups.
• Stay Connected – Be part of a supportive network for learning and growth.