[Hiring] Executive Assistant @Atomic HR

Role Description

Our client is a small, fast-moving legal-tech startup transforming estate planning for attorneys. Their platform streamlines client information intake, automating manual work and giving law firms a smoother, more collaborative way to serve their clients.

This is a wide-ranging Executive Assistant seat supporting the CEO across both business and personal logistics. The company needs someone who anticipates what's coming, juggles competing priorities without dropping the ball, and takes things off the CEO's plate before they become urgent — not after.

• Own the CEO's inbox — triage, prioritize, and make sure what matters gets answered on time
• Run the calendar — schedule meetings, resolve conflicts, and keep it moving without constant check-ins
• Handle all travel end-to-end — flights, hotels, cars, points/rewards optimization, and fast rebooking when plans change
• Coordinate conference and event logistics — booth orders, registrations, and on-site details
• Act as the liaison between the CEO and internal/external stakeholders, keeping communication timely and professional
• Take on business admin (purchasing, record-keeping) and personal/household logistics (home maintenance scheduling, appointments) so both sides of the CEO's life stay covered
• Step into special projects and research as they come up, and handle confidential information with airtight discretion

Qualifications

• Proven experience as an Executive Assistant, ideally in a startup or fast-paced environment
• Real travel-planning chops — comfortable with airlines, hotels, points/rewards programs, and complex itineraries
• Sharp organizational and time-management skills with genuine attention to detail
• A proactive, flexible mindset — you spot what's needed and handle it before it's urgent
• Strong written and verbal communication
• Comfort with modern productivity and project management tools (Google Workspace and similar)

Benefits

• 💰 Competitive compensation based on experience
• 🕗 Full-time role with US Time overlap
• 🌎 100% remote (LATAM-based candidates)
• 🤝 High-trust partnership with a high-performing founder
• 🚀 Direct impact on executive performance and company operations

Interview Process

• 1️⃣ Intro Chat (Atomic HR) – 20-minute conversation on fit and experience
• 2️⃣ Targeted Assessment – Focused on real EA scenarios, Notion, and AI usage
• 3️⃣ Final Interview – Conversation with the CEO