[Hiring] Executive Assistant @EY

Role Description

We are looking for an Executive Assistant who would be required to work in a team environment in delivering the secretarial needs of the global EY office senior management team such as:

• Diary Management - Provide support to the project team members on maintaining and managing key project meetings and the meeting location.
• Calendar Management - Maintaining project team’s calendar to showcase all key events that need to be planned.
• Meetings Management - Working closely with the project teams and other stakeholders in scheduling/organizing the meeting or conference call.
• Travel Management - Support the project team members in booking the travel tickets.
• Workshop or Area visit Plan - Help in planning the agenda for workshops/area visits by handling the logistics of stay, food, and printing, etc.
• Documentation - Recording the minutes of the meeting with clear emphasis on the key action points from the meeting. Maintaining the project database and ensuring all documentation is captured and organized for ease of access.
• Training Management - Provide support in setting up training by sending out invites, enabling cut-off point for training sessions, issuing confirmations and/or offering alternative dates. Supplement delegates with correct pre-work and sessions.
• Tool Support and administration - Administrative support on various internal/external tools used across EY offices.
• Data Processing and administration - Data capture, processing, and administration of business information.

Qualifications

• Any graduate or Postgraduate.
• 1 to 4 Years of experience preferred.
• At least a year of experience working in a team environment handling virtual secretarial services is preferred.
• Good command over English (written & spoken) is mandatory.

Requirements

• Manage several concurrent activities.
• Strong multi-tasking, prioritization, organizational, and time management skills.
• Enjoys problem solving.
• Able to prioritize effectively.
• Strong project coordination skills.
• Comfortable using IT systems.
• Excellent written and oral communication skills.
• A strong team player who is comfortable working collaboratively with others.
• Must be able to work virtually and independently.
• Able to be diplomatic when dealing with clients.
• Respond well to deadlines and work outside of normal hours when required.
• Able to work in a rapidly changing environment and prioritize accordingly.

Benefits

• Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
• Success, as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We’ll give you the insights, coaching, and confidence to be the leader the world needs.
• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.