[Hiring] Executive Assistant @GPS Recruiting

Role Description

The Executive Assistant to the CEO provides high level administrative, operational, and strategic support to the Chief Executive Officer.

• Manage the CEO's complex calendar, scheduling meetings, appointments, and travel arrangements.
• Prioritize and coordinate daily activities to maximize the CEO's time and productivity.
• Prepare agendas, presentations, reports, briefing materials, and correspondence.
• Screen calls, emails, and other communications, responding or escalating as appropriate.
• Organize and maintain confidential files, records, and documentation.
• Coordinate executive meetings, board meetings, and leadership team meetings.
• Prepare meeting materials, take minutes, and track action items to completion.
• Assist in planning company events, conferences, and executive engagements.
• Support cross-functional projects and ensure timely follow-up on key initiatives.
• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Build and maintain professional relationships with clients, partners, board members, and senior leaders.
• Draft professional communications, announcements, and presentations on behalf of the CEO.

Qualifications

• 2+ years of experience supporting C suite executives, preferably a CEO.
• Exceptional organizational and time management skills.
• Excellent verbal and written communication skills.

Requirements

• Coordinate domestic and international travel, including itineraries, accommodations, visas, and expense reporting.
• Manage expense reports, invoices, and budget tracking for the executive office.
• Support office operations and contribute to process improvements that enhance efficiency.
• Handle sensitive information with the highest level of confidentiality and professionalism.
• Conduct research and prepare summaries on business topics, market trends, and strategic initiatives.
• Monitor project timelines and ensure follow-up on executive priorities.
• Assist with special projects as assigned by the CEO.

Benefits

• Paid Time off
• Employee wellness program
• Health Insurance

Company Description

A trusted recruitment partner dedicated to guiding exceptional people to exceptional opportunities.