[Hiring] Executive Assistant @Veta Virtual

Role Description

As a Remote Executive Assistant, you'll work directly embedded in our client's leadership team, ensuring executives can operate at their highest level by taking ownership of the day-to-day moving pieces. You'll be the connective tissue between priorities, people, and projects. Your day-to-day work will involve:

• Managing complex executive calendars — scheduling, prioritizing, and protecting time across multiple time zones with precision and foresight.
• Serving as the primary point of contact for internal teams, clients, and external partners, ensuring clear and timely communication on behalf of leadership.
• Drafting, reviewing, and managing high-level correspondence — emails, memos, meeting agendas, briefing documents, and executive summaries.
• Coordinating end-to-end domestic and international travel logistics, including itineraries, accommodations, and expense reporting.
• Preparing presentations, reports, and supporting materials for key meetings, board sessions, and stakeholder communications.
• Tracking action items, project deadlines, and follow-ups to ensure nothing falls through the cracks and leadership priorities stay on course.
• Handling sensitive and confidential information with the utmost discretion, professionalism, and integrity at all times.
• Identifying opportunities to streamline workflows, implement tools, and improve operational efficiency within the executive office.

Qualifications

• 3+ years of experience as an Executive Assistant, Personal Assistant, or Chief of Staff supporting C-suite or senior-level executives, preferably in a remote environment.
• Advanced English fluency — both written and spoken — with exceptional grammar, professional tone, and the ability to represent leadership in all communications.
• Strong command of productivity and collaboration tools such as Google Workspace (Gmail, Calendar, Docs, Drive), Microsoft Office Suite, Zoom, and Slack.
• Proven ability to manage complex, shifting calendars and competing priorities across multiple time zones without missing a beat.
• Exceptional attention to detail and organizational skills — you catch what others miss and stay five steps ahead.
• High emotional intelligence and discretion when handling confidential information, sensitive situations, and executive-level relationships.
• Strong written communication skills — able to draft polished correspondence, summarize information clearly, and tailor tone to different audiences.
• Experience coordinating travel logistics, expense management, and vendor or third-party communications.
• Bonus: familiarity with project management tools such as Asana, ClickUp, Notion, or Monday.com.
• A proactive, self-directed professional with a high ownership mindset, strong follow-through, and the ability to thrive independently in a remote setup.
• Awareness of how AI tools (ChatGPT, Notion AI, etc.) can enhance executive support workflows is a strong plus.

Benefits

• Competitive salary in USD/month (based on experience).
• +10 paid vacation days per year, plus all U.S. national holidays.
• Fully remote role — work from anywhere in the world with a professional home setup.
• A dynamic environment with real opportunities to grow, take on more responsibility, and make a visible impact at the leadership level.
• A supportive, collaborative culture through Veta Virtual and our client — where your contributions are seen and valued.