[Hiring] Executive Assistant @Zurich Insurance Company Ltd.

Role Description

As an Executive Assistant at Zurich Duo, your main responsibilities will involve:

• Provide full secretarial and administrative support to several executives within any unit or department in the most effective, efficient way.
• Schedule and maintain calendar of appointments.
• May be requested to edit (or copy/type) and format documents/presentations under clear direction from the manager.
• Manage and coordinate all travel itineraries and expenses reports.
• Welcome/interact with visitors promptly.
• Organize events, meetings and conferences including the coordination of facilities and caterings.
• Responsible for all logistics and coordination related to department/group meetings, including booking meeting rooms and setup of video conference systems.
• May take part in well-defined meetings and record minutes of the discussion.
• Assist in training or briefing of new employees.
• Helps coach and develop those individuals that are new to the role or in need of support and assistance.
• Collaborate in the internal initiatives to support the organization and contribute to Zurich Duo’s goals.
• Any additional tasks as assigned.

Qualifications

• At least 5 years´ experience working as an Executive Assistant in an international company with top level executives.
• Experience working in a multi-cultural environment involving elements of office management and/or supporting team projects.
• Experience working remotely with managers (i.e. based in a different location).
• Proficient in Microsoft Office Products (Outlook, Word, PowerPoint, Excel, Teams).
• Excellent verbal and written communication skills in English and Spanish.
• Good teamwork skills.

Benefits

• Opportunities to apply for new roles within Zurich as you progress in your career.
• Supportive work environment that encourages growth and development.

Company Description

Zurich Duo, a spin-off of Zurich Group operating independently in Barcelona, combines entrepreneurial agility with the resources and stability of a global leader. We deliver creative, strategic, and experience-led services for internal stakeholders.

At Zurich, we like to think outside the box and challenge the status quo. We take an optimistic approach by focusing on the positives and constantly asking "What can go right?"