[Hiring] Executive Assistant @Hire with Reef

Role Description

We’re seeking a highly organised, proactive Executive Assistant to support senior leadership within a fast-paced, high-growth business. This is not a traditional admin role - you will act as a key support function to leadership, helping manage priorities, streamline operations, and ensure day-to-day activities run efficiently. You will be responsible for:

• Managing calendars and scheduling meetings across multiple time zones
• Coordinating internal and external meetings, including agendas, notes, and follow-ups
• Acting as a point of contact between leadership and internal/external stakeholders
• Managing inboxes, prioritising communication, and ensuring timely responses
• Supporting day-to-day operations, ensuring tasks and priorities are executed efficiently
• Assisting with project coordination, tracking deadlines, deliverables, and progress
• Preparing reports, presentations, and documentation as required
• Identifying inefficiencies and implementing improved systems or processes
• Handling confidential information with discretion and professionalism
• Supporting ad hoc administrative, operational, and coordination tasks as needed
• Ensuring alignment across teams by following up on action items and commitments

Qualifications

• Excellent spoken and written English
• 2–4+ years of experience as an Executive Assistant or in a similar role
• Strong organisational and time management skills with ability to manage multiple priorities
• Experience supporting senior leadership or founders
• High attention to detail and ability to maintain accuracy under pressure
• Strong communication skills with ability to interact across different stakeholders
• Proactive mindset with ability to anticipate needs and take initiative
• Experience with calendar management, scheduling tools, and communication platforms
• Comfortable working in fast-paced, dynamic environments
• Ability to work independently with minimal supervision
• Fast and reliable internet connection; your own laptop or desktop suitable for the role; a quiet working environment

Requirements

• Experience working in remote or international teams (desirable)
• Familiarity with tools such as Google Workspace, Slack, Notion, ClickUp, or similar (desirable)
• Experience supporting multiple stakeholders or departments (desirable)

Benefits

• Competitive salary based on experience
• Performance-based bonus tied to outcomes
• Direct employment with established, high-growth companies
• Opportunity to work closely with senior leadership
• Exposure to business operations and strategic decision-making
• Clear progression opportunities into operations or leadership support roles
• Flexible remote working environment