[Hiring] Executive Assistant @Offshore Launch

Role Description

We’re looking for a calm, confident Executive Assistant to be the steady hand behind a high-energy owner behind the #1 window cleaning business in South Florida. This role isn’t about moving fast for the sake of it. It’s about moving thoughtfully, accurately, and reliably — so nothing slips through the cracks.

You’ll own the details that keep the business running:

• Calendars
• Inbox
• CRM (Jobber)
• Employee records
• Hiring logistics
• Insurance compliance

You’ll protect the owner’s time, ensure no commitments are missed, and handle follow-ups so opportunities turn into revenue.

Responsibilities

• Ensure zero missed commitments. Maintain clean inbox and calendar daily.
• Schedule meetings, estimates, and networking events without conflicts.
• Keep CRM (Jobber) 100% accurate with all leads, quotes and job information.
• Follow up on unbooked jobs and leads to convert them into scheduled jobs.
• Maintain complete and compliant employee records (handbook signatures, background checks, licenses, NDAs).
• Manage hiring logistics (job post publication, applicant screening, interview scheduling).
• Manage Certificates of Insurance (COIs) for commercial clients, coordinate policy updates with the insurance provider, and ensure timely delivery of COIs as requested.

Qualifications

• Calm under pressure and steady around high-energy people.
• Confident enough to ask clarifying questions instead of guessing.
• Detail oriented and take pride in getting things right.
• Comfortable handling repetitive administrative work without dropping balls.
• Organized and reliable. You keep records clean and accurate, follow through and close loops without needing reminders.

Schedule

9AM - 5PM EST

Compensation & Benefits

• $1000 - $1500/mo. depending on experience
• Annual bonus up to $2,250 including $500 at 90-days
• 13th month pay
• 16 Days PTO
• Comprehensive HMO, including dependents. Health, life, vision, and dental insurance.
• Annual continuing education budget to support professional development

Please note that we anticipate a response from candidates within 24 hours of our outreach. If we do not receive a reply within this timeframe, we will assume that you are no longer interested in pursuing this opportunity.