[Hiring] Executive Assistant @KoBold Metals

Role Description

We're looking for a sharp, systems-minded Executive Assistant to support two C-suite executives at KoBold while also owning a meaningful operational responsibility: coordinating our company-wide Ethics Share program. This is not a role for someone who primarily keeps calendars tidy—it's for someone who can manage competing priorities, take initiative on complex multi-stakeholder workflows, and represent the company's values with every interaction.

You'll be embedded in a fast-moving, Slack-first culture where things change quickly and attention to detail is the difference between smooth and chaotic. You'll be trusted with sensitive information, high-visibility communications, and a recurring program that touches every employee at KoBold.

Responsibilities

• Executive Support
  • Own complex, frequently shifting calendars for two C-level executives
  • Coordinate meetings across time zones; manage last-minute changes without losing composure
  • Arrange domestic and international travel—flights, hotels, ground transport—and handle changes quickly
  • Prepare agendas and briefing materials so executives walk into every meeting ready
  • Take notes and track follow-ups when requested
  • Handle expense reports, approvals, and administrative tasks with speed and accuracy
  • Triage inbound requests and route communications through Slack and other tools
• Ethics Share Coordination
  • Partner with internal stakeholders to identify and develop timely Ethics Share topics aligned to KoBold's company pillars
  • Manage a multi-step review and approval process involving presenters, leadership, and founders
  • Coordinate scheduling, slide preparation, and content review across multiple stakeholders
  • Ensure final presentations are polished, approved, and ready for company-wide all-hands delivery

Qualifications

• You're the kind of person who builds the system before anyone asks you to.
• You communicate with precision—short, clear, no fluff.
• You're a natural relationship-builder who earns trust quickly and protects it fiercely.
• You bring positive energy to every collaboration and have a natural ability to motivate and enthuse the people around you.
• You care about doing things the right way; the Ethics Share work matters to you.

Requirements

• Based in the Eastern Time Zone
• 7+ years supporting senior executives, ideally two or more simultaneously, in a fast-moving environment
• Exceptional organizational and project management skills—you've owned multi-step workflows with multiple stakeholders before
• Flawless attention to detail; you're the person who catches the typo in the deck title
• Comfortable in real-time communication tools (Slack preferred) and quick to learn new systems
• Already experimenting with AI, or excited to learn
• Professional, discreet, and unflappable under pressure
• Available evenings and weekends when the situation calls for it
• Team player who will pitch in beyond your immediate scope when needed

Preferred

• Experience in a high-growth startup or technology company
• Familiarity with coordinating company-wide programs or all-hands events
• Comfort working across time zones with global teams

Benefits

• This position is Full-Time
• The US base salary range for this full-time exempt position is $120,000-$140,000, plus equity and benefits including 401k matching.
• Location: Remote, but must be East Coast-based