[Hiring] Executive Assistant @Remote Work Hub

Role Description

We are hiring a full-time Executive Assistant (Remote) to support the founder of a consultancy in the UK. You will act as a central execution and coordination point across communications, scheduling, materials preparation, CRM upkeep, and task tracking. Accuracy, responsiveness, and judgment are critical; this is a client-facing environment with no margin for careless errors.

Role Type:

• Full-Time (40 hours/week) - Remote, Work from Anywhere
• Long-term, growth-oriented role
• UK hours

Core Responsibilities

• Correspondence Coordination (High Priority)
  • Manage inbound and outbound communication across WhatsApp, email, and Slack
  • Draft clear, professional messages on behalf of the Founder
  • Track ongoing threads and ensure timely follow-ups
  • Maintain a polished, professional (UK) tone across all external communications
  • Escalate time-sensitive or high-risk items appropriately
• Calendar & Scheduling Management (High Priority)
  • Own end-to-end scheduling for meetings and calls with clients, internal staff & the Founder
  • Coordinate across time zones, manage reschedules, and send confirmations/reminders
  • Ensure calendars are clean, current, and prioritized
  • Prepare Founder in advance with agendas, links, and required materials
• Meeting Materials, Pitch Materials & Presentations (High Priority)
  • Prepare and refine meeting decks, pitch materials, and presentation documents
  • Build professional, executive-level slides for:
    • Client presentations
    • Lender discussions
    • Board / internal strategy meetings
  • Work in PowerPoint, Google Slides and/or Canva (must export cleanly to PowerPoint)
  • Ensure consistency in formatting, charts, tables, and narrative flow
• CRM Updates & Pipeline Hygiene (High Priority)
  • Keep CRM records accurate and up to date (contacts, notes, activities, follow-ups)
  • Log communication and meeting outcomes where required
  • Support light pipeline tracking so nothing falls through the cracks
• Founder Task Tracking & Weekly Execution (High Priority)
  • Track Founders' weekly to-dos and priorities
  • Maintain a clear task system with owners and deadlines
  • Convert meeting outcomes into actionable next steps
  • Proactively follow up to keep work moving and reduce Founders' bottlenecks

Working Style

• High ownership: anticipates needs and follows through without being chased
• Detail-oriented: errors in comms, decks or scheduling are not acceptable
• Process-minded: comfortable working alongside automation and improving workflows
• Confidential & discreet: trusted with sensitive financial and client information

Qualifications

• 2-3 years experience as an Executive Assistant or senior administrative support role
• Strong written English with professional, client-facing tone
• Proven experience managing executive calendars and scheduling complex meetings
• Strong presentation skills (PowerPoint / Google Slides)
• Experience maintaining CRMs accurately and consistently
• Highly organized, proactive, and dependable

Preferred Qualifications

• Experience supporting founders or senior executives in a small, fast-moving team
• Familiarity with AI tools and automated workflows (e.g., ChatGPT, AI research tools)

Tools & Channels

• WhatsApp, Email, Slack
• CRM system (e.g., HubSpot, Salesforce, Airtable, or similar)
• PowerPoint, Google Slides, Canva
• Task and project tracking tools (Notion, Asana, ClickUp, Trello, or similar)

Additional Information

• 100% REMOTE
• Have Own Laptop & Stable Wifi (Back-up as well)
• Salary offer will vary according to experience and skills.