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Executive Assistant
@Mind Medicine
[Hiring] Executive Assistant @Mind Medicine
Mar 15, 2025 - Mind Medicine is hiring a remote Executive Assistant. đź’¸ Salary: unspecified. đź“ŤLocation: USA.
This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more.
Role Description
This role will provide support to the Chief Corporate Affairs Officer and Chief Legal Officer including:
- Full calendar management and scheduling of all meetings, managing conflicts, and maintaining balance between work and meeting blocks
- Coordinating with senior executive assistant to synthesize comments for, prepare and organize materials for meetings of the Board of Directors and Board committees, including uploading and managing materials to Diligent Board portal
- Assist in coordinating relationships with key stakeholders, including government officials, community partners, and media representatives
- Assist in the production and distribution of company materials such as press releases and website updates
- Assist in organizing corporate events, conferences, and stakeholder engagements, including logistics, scheduling, invitations, and event materials
- Serve as a point of contact for internal and external communications, screening and directing phone calls, emails, and correspondence. Ensure timely follow-ups and responses as required
- Coordinate all information flows to ensure adequate prep time so that executives are always prepared, block prep time, send prep materials and add reminders to calendar when appropriate
- Follow up with internal and external parties to ensure all action items are completed and communicate outcomes where needed
- Consolidate all requests for executives' time, agree on priorities with teammates and clearly communicate expectations to team
- Handle sensitive and confidential information with the highest level of professionalism, ensuring confidentiality at all times
- Initiate and continuously improve administrative procedures for executive team in conjunction with Sr. EA
- Process all expense reports and review and approve all expenses submitted by direct reports
- Work with Senior EA to coordinate multiple ongoing conferences and off-site meetings/events and associated travel arrangements
- Additional calendar management and meeting coordination, including team offsites, for other executives and senior level colleagues as needed
- Other assignments as needed
Qualifications
- Bachelor’s degree or equivalent experience required
- Works well in virtual environment
- Proactive self-starter who can solve any calendar challenge at a moment’s notice
- 5+ years of experience in a business role specifically supporting C-Suite Executives
- Excellent presentation, spreadsheet, and document authorship skills
- Exceptional time management skills and calendaring
- Strong written & verbal communication skills - able to deal with highly confidential and sensitive information and communicate effectively with Senior Executives and Influencers
- Positive attitude, appetite for development
- Ability to prioritize effectively in a fast-paced environment and adapt to last minute changes
- Incredible attention to detail and analytical skills
- Ability to pinpoint problems and find creative solutions proactively
- Strong business acumen and judgment; respect for confidentiality
- Experience with booking complex travel arrangements and adjusting them on short notice
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| đź“Ť | Be aware of the location restriction for this remote position: USA |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
Back to Remote jobs >
All others
All others
|
Salary
đź’¸
unspecified
|
Remote
Location
USA
|
|
Job Type
unspecified
|
Posted
Mar 15, 2025
|
️
| đź“Ť | Be aware of the location restriction for this remote position: USA |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
