[Hiring] Executive Administrator @MRIoA

Role Description

The Executive Administrator will work directly with the CEO and the broader Executive and Senior Leadership Teams to perform administrative duties.

• Provide support to the CEO and Executive Leadership Team.
• Act as the company’s first-line representative to external constituents (i.e., Board members, private equity staff, etc.).
• Provide support to the Administrative Team and availability for back-up coverage as needed.

Major Responsibilities or Assigned Duties:

• CEO administrative support:
• Serve as assistant to CEO.
• Prepare internal and external corporate documents for team members and industry partners through the Microsoft Office suite of products.
• Proactively manage calendars of Officers by scheduling meetings and appointments and managing travel itineraries.
• Prepare expense reports and reconcile.
• Monitor incoming email requests and keep respective members of the leadership team apprised of important information.
• Leverage technology to support the Officer during regular tasks (ex. note taker in meetings).
• Assist with ad-hoc large-scale projects from members of the Executive Leadership Team.
• Maintain an organized filing system of electronic documents.
• Interface with external business partners as needed by the Officer (ex. board members, private equity support staff, banking officials, etc.).
• Manage projects and events from planning through delivery to ensure deliverables, requirements, schedules, costs, and meeting plans are properly tracked and communicated.
• General Role and Responsibilities:
• Uphold a strict level of confidentiality.
• Responsible for time-sensitive and PI sensitive information.
• Develop and sustain a level of professionalism among staff and clientele.
• Assist the Administrative Team with duties and provide back-up support with scheduling.
• Support all Quality Management initiatives as applicable.
• Support all Compliance Program activities, including maintaining confidentiality and adhering to HIPAA guidelines.
• Participate in all Company meetings and training as applicable.
• Complete other duties and responsibilities as requested.

Qualifications

• Minimum three years of experience directly supporting one or more executive team members.
• Minimum one year of experience working in a customer service, logistics and/or clerical environment.
• Preference for experience within a health care/or managed care organization.

Requirements

• Ability to work in a fast-paced and high-functioning office setting.
• Ability to work independently with minimal supervision.
• Exceptional customer service and interpersonal skills with the ability to prioritize requests and timelines.
• Strong orientation to detail.
• Strong organizational project management and problem-solving skills with impeccable multitasking abilities.
• Proactive in solving situations before they become problems and impact the office and/or employees.
• Strong clerical skills, including typing, filing, copying, and faxing.
• Advanced Microsoft Office skills, strong working knowledge of Excel formulas, excellent PowerPoint skills, and an ability to become familiar with company-specific programs and software.
• Understanding and working knowledge of the Company’s clients, products, departments, workflows, and applicable regulatory requirements and accreditation standards.
• Friendly and professional demeanor.

Benefits

• A competitive compensation package.
• Benefits include healthcare, vision and dental insurance, a generous 401k match, paid vacation, personal time, and holidays.
• Growth and training opportunities.
• An award-winning remote work environment.