[Hiring] Executive Administrative Coordinator @Job Duck

Role Description

We are seeking a highly organized, detail-oriented professional to support a dynamic practice that manages client care, finances, and legal matters. This role is ideal for someone who thrives in a fast-paced administrative environment and is comfortable operating at a high level of professionalism in both legal and financial contexts.

You will play a critical role in managing communications, coordinating complex schedules, and supporting trust administration and financial processes.

Schedule: Monday to Friday 8:30AM - 5:30PM PST

Monthly compensation: 1,142 to 1,220 USD

• Assist with trust and estate administration tasks, including document tracking and electronic filing
• Provide administrative support for financial and legal workflows tied to client services
• Ensure accuracy and organization across all administrative and client documentation
• Prepare, collect, and complete forms related to banking and financial accounts
• Manage and prioritize a high-volume, complex email inbox, ensuring timely responses and proper routing
• Handle professional, high-level inbound and outbound phone calls with clients and partners
• Support legal timekeeping and billing processes (similar to law firm environments)

Qualifications

• Background in legal, trust & estate, or financial planning environments strongly preferred
• Understanding of Trusts vs. Power of Attorney
• Understanding of IRA vs. investment accounts
• Experience with legal timekeeping or billable work structures
• Strong administrative background with proven ability to manage high-volume workflows
• Excellent written and verbal communication skills
• High attention to detail and ability to handle sensitive information confidentially
• Comfortable learning complex systems and processes

Requirements

• Languages: English, Spanish

Company Description

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.

As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!