[Hiring] Executive Administrative Assistant V @Remitly

Role Description

As an Executive Assistant, reporting to the Vice President - Product Manager of Internal AI Innovation, you will play a crucial role in supporting the business by:

• Managing daily office deliverables
• Coordinating schedules and travel itineraries
• Handling communications
• Organizing meetings and events

Your organizational skills and attention to detail will ensure smooth operational workflows, enabling productivity and effectiveness for leaders across the organization.

This position offers an opportunity to work in a dynamic environment and contribute to the overall efficiency and success of our organization.

The Executive Administrative Assistant will assume responsibilities including:

• Supporting the VP of Internal AI Innovation
• Cross-departmental coordination of recurring and ad hoc meetings
• Meeting ownership (agenda creation, note/action distribution/retention)
• Coordinating team-building events
• Planning and arranging offsite team meetings (in-person and virtual)
• Coordinating agenda and slide deck for Quarterly Town Hall meetings
• Providing town hall support
• Coordinating onsite team meetings
• Partnering with vendor partners across our AI tooling
• Maintaining the SharePoint and Teams pages for Innovation team leaders and their teams
• Supporting leaders with administrative activities such as expense reports
• Managing leader calendars and distribution lists
• Supporting immediate teams with travel and expense reports

Qualifications

• Proven experience supporting a senior executive in a fast-paced environment
• Proficiency with Microsoft Office Suite, Teams, SharePoint, and calendar management tools (e.g., Outlook)
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion
• Experience coordinating multi-stakeholder projects or initiatives
• Exceptional organizational and multitasking abilities
• Experience planning and executing high-impact events
• High emotional intelligence, diplomacy, and a collaborative mindset

Requirements

• Manage complex calendar scheduling, travel arrangements, and expense reporting with a high degree of accuracy and confidentiality
• Serve as the primary liaison between the Vice President of Internal AI Innovation and internal/external stakeholders
• Anticipate needs and proactively address administrative and logistical challenges
• Own onboarding logistics for new leaders and key team members
• Establish and maintain a cadence across strategic meetings
• Coordinate and prepare materials for key leadership meetings, town halls, off-sites, and workshops
• Plan and execute internal events, such as leadership retreats and team-building activities
• Partner with cross-functional leads to ensure timely execution of shared deliverables and communications
• Draft, format, and help deliver internal communications on behalf of the President
• Be a culture carrier for the department

Benefits

• Health Benefits: Comprehensive, multi-carrier program for medical, dental, and vision benefits
• Retirement Benefits: 401(k) with match and an Employee Share Purchase Plan
• Wellbeing: Wellness platform with incentives, Headspace app subscription, Employee Assistance and Time-off Programs
• Short-and-Long Term Disability, Life and Accidental Death Insurance, Critical Illness, and Hospital Indemnity
• Family Benefits, including bonding and family care leaves, adoption, and surrogacy benefits
• Health Savings, Health Care, Dependent Care, and Commuter Spending Accounts
• Up to two days of paid leave each to participate in Employee Resource Groups and to volunteer with your charity of choice