[Hiring] Executive Admin & Creative Virtual Assistant @Virtual Colleague Philippines

Role Description

We are seeking a proactive, highly organized, and self-directed Virtual Assistant to support a solopreneur with:

• Executive assistance
• Administrative operations
• Client and prospect management
• Content operations
• Light creative support

The ideal candidate takes ownership, anticipates needs, tracks open loops, and keeps projects moving without waiting to be told what to do. They should be detail-oriented, reliable, resourceful, and comfortable managing multiple priorities in an asynchronous environment.

Experience supporting LinkedIn influencers, coaches, consultants, or other personal-brand/service-based businesses is highly preferred, along with strong communication, follow-through, and the ability to proactively flag priorities and pending tasks. Strong organizational and proactive skills are more important than having advanced expertise across every creative discipline.

Qualifications

• Previous experience as a Virtual Assistant, Executive Assistant, Administrative Assistant, Operations Assistant, or similar role.
• Strong organizational, time-management, and follow-up skills.
• Experience with administrative operations and task/project coordination.
• Strong written and verbal English communication skills.
• Experience managing calendars, communications, files, and business workflows.
• Ability to work proactively with minimal supervision.

• Experience supporting a LinkedIn influencer, coach, consultant, or personal-brand business.
• Experience with pipeline tracking, prospect follow-up, lead research, or lead generation.
• Experience with client onboarding and CRM administration.
• Familiarity with content operations and social media workflows.
• Basic graphic design skills in Canva.
• Basic video-editing skills.
• Understanding of AI tools and AI-assisted workflows.
• Familiarity with business strategy and operations.

Requirements

The candidate should be comfortable using or willing to learn:

• HoneyBook – CRM, proposals, templates, and client workflows
• LinkedIn – content, outreach, prospect research, and follow-up
• Canva – basic graphics and content assets
• Gmail – communication and email management
• Google Drive – file and document organization
• Google Calendar – scheduling and meeting management
• Edits by Meta – basic video editing
• AI tools – AI-assisted research, organization, content operations, and productivity
• Buboon – note-taking/meeting support

Experience with additional CRM, project management, social media, or content-management tools is a plus.

Engagement Structure, Shifts & Hours

• Initial trial: 5 hours per week for the first month, or a short-term project/campaign may be used to assess fit, communication, workload, and performance.
• Ongoing support: Transition to a minimum of 10 hours per week after the first month, with the option to increase hours as business needs grow.
• Commitment: Standard engagement is a three-month initial commitment, with the first month serving as the trial period.
• Schedule: Flexible and asynchronous, with approximately 1–2 hours of overlap with the client's Pacific Time (PST/PDT) working hours on main working days.
• Communication: A regular weekly check-in is expected to review priorities, pending tasks, and open loops.

Target Start Date

Flexible: This is not an urgent hire. The client is open to taking time to review and interview candidates and select the right fit before beginning the trial period.

Hourly Rate

P300 - P375