[Hiring] Events Specialist @A-LIGN External

Role Description

The Events Specialist focuses on supporting and executing all aspects of our internal and external events program. This role is ideal for a detail-driven event professional with hands-on conference experience who is ready to manage complex logistics from planning through execution. As an Events Specialist, you will partner with cross-functional stakeholders to plan and deliver events, manage budgets and timelines, oversee vendors, and ensure seamless on-site execution. You bring a structured, proactive approach, tracking details in project management tools and resolving issues before they impact delivery. This role requires frequent travel and flexibility to work evenings and weekends as event schedules require.

Responsibilities

• Plan, coordinate, and execute A-LIGN events including tradeshows, conferences, employee events, virtual events, dinners, and other ancillary activations.
• Manage all logistical elements of assigned events from inception to post-event wrap-up, including venue coordination, vendor management, shipping/receiving, booth setup, staffing, and on-site execution.
• Own event project plans in Asana, maintaining accurate timelines, task ownership, and status updates across all workstreams.
• Track and manage event budgets, expenses, KPIs, and ROI — flagging variances early and keeping stakeholders informed.
• Coordinate and communicate with internal teams (marketing, sales, HR) and external partners including agencies, hotels, AV companies, and exhibit houses.
• Manage production and procurement of promotional items and branded materials for events and other corporate needs.
• Handle administrative responsibilities including registration and attendee list management, employee communications, inventory management, and post-event reporting.
• Contribute ideas and fresh thinking to continuously improve the event program and attendee experience.

Qualifications

• Bachelor’s degree in hospitality, marketing, business, or other relevant field.
• 1–2 years of hands-on experience in event coordination or management, with direct exposure to conferences or tradeshows required.
• Demonstrated experience supporting on-site conference logistics — including booth management, vendor coordination, attendee management, and event-day execution.
• Experience using Asana or comparable project management tooling (e.g., Monday.com, Smartsheet) to manage multi-workstream projects.
• Exceptional attention to detail — you catch what others miss and take nothing for granted.
• Strong project management discipline: you work from structured plans, maintain organized task lists, and keep all stakeholders current without being asked.
• Self-starter with a high sense of urgency and ownership; you don’t wait to be told — you see what needs to happen and make it happen.
• Strong verbal and written communication skills with the ability to coordinate across functions confidently.
• Comfortable managing multiple events and competing deadlines simultaneously.
• Proficient in Microsoft Office (especially Excel and PowerPoint); Asana proficiency strongly preferred.
• Must be willing and able to travel up to 50% and work a flexible schedule as needed (evenings/weekends).
• Must be able to lift up to 50lbs.

Benefits

• Healthcare, Dental, and Vision Benefits.
• Employer Paid Life Insurance and Disability Insurance.
• EAP - Employee Assistance Program.
• Pet Insurance.
• 401(k) Plan with Employer Matching.
• Competitive Bonus Structure.
• Home Office Reimbursement.
• Certification Reimbursement.
• Personalized Career Coaching.
• Generous Paid Time Off.
• Paid Office Closure December 25-January 1.
• Vacation Bonus.
• Summer Hours.