Events Manager @Biophorum

[Hiring] Events Manager @Biophorum

Mar 15, 2025 - Biophorum is hiring a remote Events Manager. 💸 Salary: unspecified. 📍Location: UK.

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Role Description

The Events Manager is responsible for the end-to-end planning, execution, and continuous improvement of BioPhorum events, with the core objective of making excellent events easy. Acting as a strategic project manager, they will ensure all events are delivered seamlessly on budget, and in alignment with business objectives. This role requires strong stakeholder management, financial oversight, and a commitment to enhancing event experiences through innovation and efficiency.

Partner with the Business Operations Manager to manage and optimise the Events budget, ensuring cost-effective decision-making and financial transparency.
Develop and track event cost assumptions, providing regular forecasts and recommendations for budget efficiency.
Maintain a centralised events calendar, ensuring seamless scheduling, alignment with strategic priorities, and effective resource allocation.
Lead the planning and execution of BioPhorum events, applying a structured project management approach to ensure smooth delivery.
Oversee venue sourcing, contract negotiations, supplier management, and logistics, ensuring high standards and cost efficiency.
Manage remote event coordination, ensuring seamless execution without on-site oversight where necessary.
Manage relationships with overseas suppliers, ensuring clear communication, efficient coordination, and adherence to quality and budget expectations.
Ensure all event materials align with BioPhorum branding and standards, collaborating with Marketing and internal teams.
Proactively identify and mitigate risks, resolving issues swiftly to maintain event quality and stakeholder satisfaction.
Serve as the primary liaison for event owners, setting clear expectations, managing communications, and ensuring alignment with business goals.
Guide stakeholders through the event planning process, ensuring understanding of lead times, requirements, and budget constraints.
Foster strong relationships with Phorum Directors and internal teams, ensuring collaboration and a customer-focused approach to event delivery.
Identify and implement process improvements to enhance efficiency, event quality, and overall experience.
Stay informed on industry trends and emerging technologies, recommending innovations to enhance event delivery.
Maintain and refine event management documentation, ensuring clear processes and providing training to internal teams.
Conduct post-event evaluations, capturing feedback and embedding learnings into future planning.
Train new joiners on in-house event management processes and the use of Dynamics, ensuring they are equipped with the knowledge and tools to manage events effectively.

Qualifications

Proven track record in planning and delivering F2F, virtual, and hybrid events with exceptional attention to detail.
Skilled in managing multiple events simultaneously, meeting tight deadlines without compromising quality.
Strong financial acumen, ensuring budget efficiency and transparency.
Adept at managing relationships across all levels, setting and meeting expectations on costs, timelines, and support.
Strong written and verbal communication skills, keeping event owners informed throughout.
Highly organised, with excellent administrative skills, regularly updating platforms and documentation.
Comfortable presenting and delivering training on event management processes.
Experienced in negotiating with and managing external agencies and suppliers to ensure seamless event execution.
Highly competent in MS Office (advanced level) and event management platforms, with strong attention to accuracy and organisation.
Excellent written and spoken English, adapting communication style to different audiences.

Requirements

This is a home-based role with the expectation of UK and occasional international travel to participate in and support key events.

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📍	Be aware of the location restriction for this remote position: UK
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Events Manager @Biophorum

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Salary 💸 unspecified	Remote Location UK
Job Type full-time	Posted Mar 15, 2025

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📍	Be aware of the location restriction for this remote position: UK
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