[Hiring] Events Coordinator @Cowboy Colostrum

Role Description

The Events Coordinator supports our Head of Partnerships on the events and partnerships Cowboy runs, from in-store activations and launch events to brand collaborations and creator gatherings. You will report to the Head of Partnerships and handle the planning, logistics and follow-through that keep each program on schedule and on budget. This is a hands-on role with a lot of variety, for someone who likes being the person who makes things happen.

What you'll do

• Coordinate events from start to finish: venues, vendors, permits, staffing, shipping, setup and teardown.
• Partner follow-ups and scheduling.
• Tracking deliverables and deadlines.
• Build and maintain timelines, run-of-show documents, packing lists and budgets, and track spend against plan.
• Event logistics and execution.
• Meeting notes and action items.
• Partner research and outreach support.
• Creative requests and production tracking.
• Quotes, purchase requests, expense tracking.
• Manage guest lists, invitations, RSVPs and day-of check-in for creators, retail partners and press.
• Support partnership programs with outreach, scheduling, contracts, approvals and logistics with partner brands and retail partners.
• Ship and track all product requests.
• Reporting and event recaps.
• Work events on site, including some evenings and weekends and manage temporary staff.
• Work with the creative, marketing and influencer teams so signage, assets and content capture are ready for each event.
• Collect results after each event, including attendance, content, sales and partner feedback, and write short recaps.
• Keep partner and vendor contacts, contracts and shared trackers organized and current.

Qualifications

• 2+ years in events, partnerships or experiential marketing, ideally at a CPG, wellness or lifestyle brand.
• Experience with event logistics, vendors and budgets.
• Strong organization and attention to detail, with the ability to track several timelines at once.
• Clear, professional communication with external partners and vendors.
• Comfort working independently and asking for help early.
• Comfort with spreadsheets and project tools such as Google Workspace and Asana.
• Willingness to travel and to work some evenings and weekends around events.

Nice to have

• Experience with retail activations, in-store events or product sampling programs.
• Experience with influencer or creator events.
• Experience with food, beverage or wellness events.
• Basic photo or video skills for capturing event content.
• Experience with brand collaborations or co-marketing.