[Hiring] Events Coordinator @Handoff

Role Description

We're a compliance technology platform built by a leading global immigration law firm, helping employers manage work authorization compliance — I-9, E-Verify, and Right-to-Work — across the U.S., U.K., and Australia. Our platform supports employers across staffing, healthcare, retail, tech, manufacturing, and more, turning fragmented, high-risk paperwork into a defensible, audit-ready system.

We've teamed up with Handoff to bring on board an organized, execution-focused Event Coordinator to own our presence at trade shows and industry events from contract to post-event wrap-up — a highly visible role at the intersection of sales, marketing, and design.

Responsibilities

• Sponsorship & Contract Management:
  • Execute contracts and secure necessary signatures
  • Confirm deliverables, deadlines, and logistics requirements per event
• Booth Logistics & Production:
  • Define booth footprint and visual/design approach in coordination with the design team
  • Coordinate printing and production of collateral, signage, and branded materials
  • Determine and order booth components, including banners, monitors, and rotating content displays
  • Set up and manage lead retrieval systems, platform-based or manual
  • Manage attendee list adds and deletes ahead of registration cutoffs
• Pre-Event Coordination:
  • Coordinate pre-event meeting scheduling and calendar holds
  • Prepare the sales team with talking points, collateral, and briefing materials
  • Confirm booth staffing assignments and team readiness
  • Share secured event details with marketing for social promotion and website showcase
• Day-of Execution:
  • Confirm materials, signage, and booth setup are in place on-site
  • Serve as the real-time point of contact between sales and marketing on-site
  • Capture and log leads, and track attendee interactions
• Post-Event Wrap-Up:
  • Coordinate event debrief meetings
  • Archive event performance data and insights for future planning

Qualifications

• 2–5 years of experience in event coordination, trade show management, or field marketing
• Has run the full event lifecycle — from contract execution through post-event reporting
• Strong project management skills with the ability to multi-task under deadline pressure
• Experience with contract administration and vendor coordination
• High attention to detail across contracts, attendee lists, and booth specs
• Comfortable coordinating cross-functionally with sales, marketing, and design
• Proactive written and verbal communicator, both internally and with vendors
• Familiarity with lead-retrieval or event tech platforms
• Basic reporting and data skills for post-event tracking

Nice to Have

• B2B event or trade show experience
• Experience coordinating events across multiple industries or verticals
• Familiarity with booth design and production workflows
• Comfortable working with distributed, cross-time-zone teams

Benefits

• Own the full event lifecycle, from signed contract to post-event insights — real end-to-end responsibility
• Work cross-functionally with sales, marketing, and design on high-visibility, brand-facing events
• Build deep expertise in trade show and sponsorship logistics across a growing compliance tech platform
• Join at a company backed by real staying power — built by a globally established immigration law firm
• Get full Colombian benefits as part of the EOR arrangement, with the stability that comes with it