[Hiring] Events Coordinator @Summit

Role Description

At Summit, we’re looking for people who can bring order to moving pieces, keep things on track, and help create experiences that feel seamless from start to finish. As an Events Coordinator, you’ll support the planning and execution of both virtual and in-person events that strengthen relationships, support business initiatives, and elevate the Summit brand experience.

In this role, you’ll help coordinate the operational details behind conferences, trade shows, customer events, webinars, internal meetings, and partner engagements across multiple business units and audiences.

From vendor coordination and shipping logistics to event communications and onsite support, you’ll play a key role in helping events run smoothly while balancing timelines, budgets, priorities, and stakeholder needs across a busy event calendar.

The ideal candidate is highly organized, detail-oriented, adaptable, and comfortable managing multiple priorities in fast-paced environments. Success in this role comes from staying proactive, communicating clearly, and bringing a positive, team-first attitude even when timelines shift or event details change.

Qualifications

• 2–4 years of experience supporting conferences, trade shows, webinars, customer events, or related event programs
• Highly organized and comfortable managing multiple projects, timelines, budgets, and moving pieces at once
• Clear communication skills and ability to work well with both internal teams and external vendors
• Flexible and solution-oriented in fast-paced environments and tight deadlines
• Experience coordinating vendors, schedules, shipping, logistics, and event materials
• Comfortable using Microsoft Office, Google Workspace, and event or project management tools
• Experience supporting virtual or hybrid events using platforms such as Microsoft Teams, Zoom, or Cvent
• Attention to detail while keeping the bigger picture in mind
• Positive, collaborative attitude and willingness to jump in wherever needed
• Willingness to travel for events as needed (approximately 15%)

Requirements

• Coordinate logistics for conferences, trade shows, customer events, webinars, internal meetings, and partner engagements
• Support the execution of 30+ events annually across multiple business units, audiences, and event types
• Manage vendor relationships for venues, catering, A/V, transportation, shipping, swag, and event-related services
• Support attendee registrations, communications, lead collection tools, and onsite check-in processes
• Coordinate shipping, tracking, and delivery of event materials, technology equipment, and branded collateral
• Build and maintain event timelines, budgets, project trackers, and task lists to keep initiatives moving forward
• Partner with teams across Marketing, Sales, Product, Partner, and Operations teams to align event goals, messaging, and execution with company priorities and KPIs
• Help manage and maintain an overarching enterprise event calendar to support visibility, planning, and coordination across the organization
• Provide onsite and virtual event support, helping troubleshoot issues and keep events running smoothly throughout execution
• Maintain inventory of event materials, giveaways, branded collateral, and event technology equipment
• Manage the company swag store, including inventory coordination and fulfillment support
• Identify opportunities to improve organization, processes, and the overall event experience

Benefits

• Flexible Time Off (yes, really) – take what you need, we trust you to manage it
• Medical, Dental & Vision – comprehensive coverage with HSA/HRA options
• 401(k) with 4% match – we invest alongside you
• Parental Leave – paid time for the moments that matter most
• Life & Disability Insurance – built-in peace of mind
• Wellness Support – resources for your mental and physical health
• Free Colocation & Cloud Access – build and experiment in real environments
• Work From Anywhere – remote-friendly by design
• A low-ego, get-it-done culture – come as you are, do great work

Company Description

Summit is committed to a diverse and inclusive workplace. Summit is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

As part of this commitment, Summit will ensure that people with disabilities are provided with reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please let us know.