[Hiring] Events Coordinator @Pasa Sustainable Agriculture

Role Description

We're seeking a community service-oriented individual who thrives in a team setting and loves to plan events, to fill the role of our Events Coordinator. The purpose of this role is to expand Pasa's capacity to provide valuable, welcoming, and accessible in-person and virtual events through program development and logistical support. Pasa's year-round events include our Sustainable Agriculture Conference as well as 40 to 60 in-person and virtual trainings and community gatherings.

This is a primarily remote position with in-person workdays and 2-3 annual in-person staff retreats. This position will require additional travel (approximately 2-4 monthly) throughout Pennsylvania and surrounding areas to assist with regional events. All employees are required to attend our annual Sustainable Agriculture Conference, which takes place each February in Lancaster, PA. Employees are required to reside in one of the following Pennsylvania counties: Adams, Bucks, Chester, Cumberland, Dauphin, Delaware, Franklin, Lancaster, Lebanon, Lehigh, Montgomery, Northampton, Perry, Philadelphia, York. If you have questions, please inquire. Employees must comply with Pasa's remote employee policies.

Responsibilities

• Ensure that our events are serving our core program goals, anti-oppression objectives, grant deliverables, fundraising needs, and the needs and interests of our diverse audiences.
• Provide day-of event support, including technical support for virtual events.
• Monitor and evaluate staff and attendee feedback to ensure programming is responsive and iteratively improved.
• Maintain registration systems for conference and year-round events.
• Support financial assistance systems, including communication, tracking, and reporting.
• Support grant reporting.
• Coordinate logistical support for meetings and events that are not open to the general public (cohort meetings, partner events, staff retreats, team trainings, etc.).
• Provide timely and friendly technical and administrative assistance to attendees, partners, and Pasa staff through email, phone, and virtual meetings.
• Work with event leads to generate attendee feedback and report on the results to ensure events and meetings are responsive and iteratively improved.
• Represent Pasa on external boards and committees.
• Develop and manage a system for tracking, maintaining, and procuring event and meeting supplies, which will require collaboration with our communications team to ensure consistent availability of marketing materials.
• Provide support to various parts of the Conference, including the Kids Program, social offerings, and volunteer coordination.
• Meet regularly with internal teams.

Qualifications

• Extensive experience managing events of multiple types (virtual and in-person; short sessions and multi-day events; high production value and low-key events; small meetings and large events).
• Excellent email, phone, and in-person communication and customer service skills.
• Demonstrated ability to manage logistics for multiple events along concurrent timelines.
• Experience with meetings and events that serve a variety of purposes including, but not limited to, training, team building, problem-solving, fundraising, and outreach.
• Proficient in use of virtual event/meeting technology (e.g. Zoom, Google Meet).
• Ability to travel throughout Pennsylvania (2-4 times monthly) and surrounding states from Maine to South Carolina (a few times a year) to assist with events and meetings.
• Passion for Pasa's mission.
• Commitment to advancing diversity, equity, inclusion, and justice.

Preferred Qualifications

• Professional working proficiency in Spanish and English.
• Experience managing events and/or meetings for 50 or more attendees.
• Familiarity with Google Workspace (Gmail, Calendar, Drive, etc.).
• Familiarity with CRM databases (e.g. Salesforce).

Compensation

This is a full-time position, funding through April 2028. Annual salary for this position is $68,250. After one year of employment, employees bilingual in English and Spanish are eligible for a $1,000 bonus. Benefits include health, vision, and dental insurance; company wellness plan contributions; pre-tax health and dependent care flexible spending accounts; 401K retirement match; flexible scheduling; fifteen paid holidays; and a generous leave policy, along with a work computer and peripherals provided, travel expenses and mileage reimbursement.

How to Apply

We are committed to anti-oppression through our hiring practices. This entails reviewing application materials anonymously (without the applicant's name exposed) to help prevent potential unconscious bias. Our application system will automatically anonymize your materials and personally identifying information. There is no specific action required on your part to anonymize your materials when applying. Click the “Apply” button and submit the information requested (e.g. resume, cover letter, and/or portfolio).

Initial interviews will be conducted remotely via Zoom beginning June 8, 2026. The anticipated start date for this position is July 1, 2026.

If you have any questions, please contact [email protected] .