[Hiring] Events and Conferences Manager @CCS Fundraising

Role Description

CCS Fundraising is seeking an experienced and highly organized Events and Conferences Manager to lead the planning, execution, and on-site management of sponsorship activations across a portfolio of industry conferences and events. This role ensures CCS receives the full value of its conference sponsorship investment while delivering flawless event experiences for CCS colleagues and clients, supporting CCS's strategic business objectives.

Responsibilities

• Sponsorship & Exhibitor Management
  • Serve as the primary point of contact for conference sponsors and exhibitors.
  • Manage sponsorship deliverables from contract execution through post-event reporting.
  • Own sponsor logistics, including booth assignments, registrations, shipping, branding requirements, lead retrieval, and on-site support.
  • Manage the warehouse and shipping of materials, coordinating warehouse requests for corporate and regional events.
  • Manage all inventory of SWAG for conferences.
  • Ensure fulfillment of sponsorship benefits and contractual obligations.
  • Build strong relationships with sponsors to support retention and future opportunities.
• Event Planning & Execution
  • Plan and execute sponsorship activations for conferences, trade shows, and corporate events.
  • Develop and manage event timelines, project plans, and production schedules.
  • Lead internal attendee processes for corporate-sponsored conferences and events, including scheduling booth times, logistics documents, and arranging pre- and post-conference calls.
  • Research, recommend, and confirm contracts with venues for event receptions.
  • Manage venue requirements, vendors, receptions, signage, food & beverage, and event technology.
  • Review invoices for accuracy, maintain budgets, and submit timely requests for payment.
  • Provide on-site event management and troubleshoot issues quickly and professionally.

Qualifications

• Bachelor's degree in Event Management, Marketing, Communications, Business, Hospitality, or related field.
• Minimum 5 years of professional event planning experience, including conference and sponsorship management.
• Proven experience coordinating exhibitors and sponsor programs for large-scale events.
• Strong project management and organizational skills.
• Excellent verbal and written communication skills.
• Experience managing multiple events simultaneously.
• Proficiency with Microsoft Office, event management platforms, and CRM systems.

Requirements

• This position is open to candidates throughout the United States.
• Travel required up to two times per month.
• CCS is unable to sponsor employment visas for this position.
• Candidates must be authorized to work in the United States without current or future visa sponsorship.

Benefits

• Competitive benefits.
• Dynamic training program.
• Resources for career advancement.
• Mentoring and networking opportunities.