[Hiring] Event & Demo Operations Specialist @Infotree Global Solutions

Role Description

We are looking for a highly organized, detail-oriented Event & Demo Operations Specialist to support event logistics, product demonstrations, and client engagement activities for our Enterprise Marketing team.

As part of our team, you will play a key role in coordinating industry events, trade shows, and client-facing experiences. From preparing demonstration equipment to managing event logistics and supporting on-site installations, you will help ensure every event runs smoothly and professionally.

Key Responsibilities

• Client Event Coordination
  • Plan and coordinate client-facing events, including networking receptions and cocktail evenings for groups of approximately 80 guests.
  • Manage event logistics, timelines, and arrangements to ensure a seamless guest experience.
• Product Demonstration Coordination
  • Coordinate demonstration equipment requests with internal operations teams.
  • Organize equipment shipments and secure appropriate demonstration spaces at major industry events and trade shows.
  • Ensure all equipment and materials arrive on time and are ready for use.
• Equipment Preparation & Logistics
  • Prepare, assemble, package, and organize demonstration equipment for shipment.
  • Work closely with operations and logistics teams to ensure equipment is transported safely and efficiently.
  • Assist with basic technical troubleshooting and equipment preparation as needed.
• On-Site Event & Demo Support
  • Lead the setup and dismantling of demonstration equipment and marketing materials at events.
  • Ensure demonstration areas are professionally presented, fully operational, and ready for client engagement.
  • Troubleshoot equipment issues on-site and resolve logistical challenges efficiently.
• Cross-Functional Coordination
  • Lead weekly coordination meetings to track event preparations, timelines, and outstanding tasks.
  • Keep internal teams and stakeholders aligned on event requirements and deliverables.
  • Manage event registrations and attendance logistics for internal team members.

Qualifications

• 1–3 years of experience in event coordination, event production, AV or technical event support, field marketing, or a similar hands-on logistics role.
• Experience handling hardware, assembling equipment, or performing basic technical troubleshooting is a strong advantage.
• Comfortable with hands-on technical tasks, including assembling demonstration units, using basic hand tools such as drills and wrenches, and troubleshooting equipment issues.
• Highly organized, with the ability to manage multiple priorities, including vendors, registrations, equipment, and event timelines.
• Strong communication and coordination skills, with the confidence to lead meetings, collaborate across teams, and follow through on details independently.
• Comfortable working independently in a remote environment while remaining responsive to changing priorities and a fast-paced event schedule.
• Excellent written and verbal communication skills in English.
• Proactive, adaptable, and solutions-oriented, with a strong sense of ownership and attention to detail.

Requirements

• Employment Type: Full-time contract
• Travel Requirements: Approximately 30%, primarily within the European Union
• Work Environment: Remote collaboration with cross-functional teams and hands-on support at events and trade shows