[Hiring] Event Coordinator @Foundation for California Community Colleges

Role Description

We are seeking an Event Coordinator to join the Foundation in its mission of benefitting, supporting, and enhancing the California Community Colleges—the largest and most diverse system of higher education in the nation. The Conferences and Events Coordinator position is an excellent opportunity for an individual with strong skills in planning and execution to support events for the Foundation for California Community Colleges and the California Community Colleges Chancellor’s Office.

• Support Event Specialists on larger events.
• Manage smaller in-person, hybrid, or virtual events from conception to execution and post-event wrap up.
• Assist with client Intake, Planning and/or Debrief Meetings.
• Assist with Venue Management: RFP Management, analysis, selection, and site visits, Venue Contracts, Banquet Event Orders, and AV Contracts.
• Assist with Event Technology: Registration, Event Platform, Auxiliary, and Networking.
• Assist with Event Communications Plans for both the Speakers and Attendees.
• Assist with the creation and/or review process of event registration sites and/or communication deliverables.
• Manage and update event documents: Run of Show, Planning Timeline, Internal & External Documents.
• Provide support and/or manage on-site needs: registration desk, food and beverage, speakers, and other onsite logistics as needed.
• Contribute to team effort by completing other projects and tasks as assigned.

Qualifications

• Minimum of (2) + years related client-side work experience in conception to execution of event planning, conference services, and logistics.
• Minimum of (2) + years of experience supporting a team.
• Event Planning and Event Execution Experience.
• Hotel RFP, Contract, and AV Contract Experience.
• Exemplary, responsive customer service skills.
• Ability to identify and mitigate risk for organization and clients.
• Ability to prioritize assignments to ensure they are completed in a timely manner.
• Ability to plan projects from start to finish and see them through to success.
• Ability to understand and deliver on budgets and complex timelines.
• Strong initiative, with proactive and intuitive problem-solving instincts.
• Strong remote work productivity and ability to multitask as projects arise.
• Proficiency with Microsoft Office Suite (specifically Word, Outlook, PowerPoint, and Excel), event registration software, scheduling tools, CRM (such as Salesforce), task management tool (like Asana), and other standard office software and equipment.
• Proficiency with Google Suite (Including Google Drive, Google Docs, Google Sheets, and other functions within Google).

Benefits

• Competitive compensation, generous PTO, holidays.
• Medical, dental, and vision plans, Flexible Spending Accounts, and Health Savings Accounts (HSA), Employee Assistance Program (EAP), and Wellness offerings.
• CalPERS retirement program and optional 403(b) and 457 Retirement plans.
• Tuition reimbursement.
• Public Service Loan Forgiveness certified employer.