[Hiring] Event Coordinator @Gruve

Role Description

We are looking for a highly organized and proactive Event Coordinator to manage and execute a wide range of corporate events, including internal technology trainings, leadership showcases, team workshops, and company-wide expos.

The ideal candidate will have strong event management experience, excellent stakeholder coordination skills, and the ability to manage multiple priorities seamlessly. This role requires someone who can confidently handle vendor negotiations, logistics planning, and on-ground event execution while ensuring a high-quality experience for all participants.

Key Responsibilities:

• Plan and execute end-to-end corporate events, from small team sessions to large-scale internal expos and leadership events.
• Coordinate venue sourcing, vendor management, catering, event logistics, and operational planning.
• Manage event communications including invitations, registrations, attendee coordination, and follow-ups.
• Own and track event budgets while ensuring cost optimization through effective vendor negotiations.
• Oversee on-site event execution and troubleshoot real-time operational challenges.
• Collaborate with internal stakeholders, leadership teams, vendors, and support teams to ensure smooth event delivery.
• Prepare post-event reports, feedback analysis, and improvement recommendations for future events.

Qualifications

• Proven experience in corporate event coordination and event execution at scale.
• Strong vendor management and negotiation skills.
• Ability to manage multiple stakeholders, timelines, and priorities simultaneously.
• Excellent communication and interpersonal skills.
• Strong problem-solving ability with a proactive and hands-on approach.
• Detail-oriented, organized, and calm under pressure.
• Proficiency in handling event logistics and coordination independently.

Requirements

• MBA preferred.
• MBA from (IIM) is an added advantage.

Benefits

• At Gruve, we foster a culture of innovation, collaboration, and continuous learning.
• We are committed to building a diverse and inclusive workplace where everyone can thrive and contribute their best work.