[Hiring] Education and Events Manager @Advanced Textiles Association

Role Description

The Education & Events Manager is responsible for developing and planning logistics for various conferences and workshops, including:

• Geosynthetics Conference and colocations
• Upholstery & Trim Annual Convention
• Marine Fabricators Conference
• Other smaller workshops

Key responsibilities include:

• Serves as the lead meeting planner for assigned events.
• Works with member groups and committees on overall event strategy and education content.
• Researches and creates budgets for the following year.
• Develops meeting planning timeline and schedules initial meetings with event stakeholders.
• Sells exhibits and develops/sells/fulfills sponsorships for events.
• Monitors revenue and expenses, reporting on budget projections.
• Creates RFPs for future events and recommends sites.
• Reviews venue contracts with VP of Events, Marketing and Sales.
• Tracks and monitors hotel room blocks and makes promotional recommendations.
• Supports marketing with necessary content for promoting events.
• Researches and secures keynote speakers.
• Maintains positive working relationships with venues.
• Works with ATA staff to create and analyze surveys for events.
• Collaborates with marketing team on attendee communications.
• Creates exhibit floor plans for events.
• Writes final reports summarizing event outcomes.
• Maintains event websites with up-to-date information.
• Schedules regular production meetings for event stakeholders.
• Reports updates and issues to the VP of Events, Marketing and Sales.

As the lead coordinator for assigned activities, the manager ensures successful events through:

• Budget monitoring and venue execution.
• Assisting with onsite registration execution as requested.

Secondary responsibilities include:

• Becoming fluent with netFORUM software systems.
• Assisting accounting with attendee payments and invoices.
• Researching meeting planning trends and sharing findings.
• Collaborating with the editorial team for event content.
• Preparing and distributing reports.
• Maintaining meeting planning files.
• Performing other duties as assigned.

Qualifications

• Minimum 2-year degree.
• 2-3 years of meeting planning experience with knowledge of the hospitality/trade show industry.
• Strong knowledge and experience with event/meeting planning.
• Strong interpersonal and collaboration skills.
• Ability to communicate at all levels of an organization.
• Ability to work in a fast-paced environment with multiple priorities.
• Proficient in Microsoft Office and various computer systems.
• Proven excellence in customer service role.
• Travel up to 15%.
• Ability to lift 50 lbs.