[Hiring] DOT Prequalification Specialist @SEH

Role Description

This is a unique opportunity to leverage your project coordination, research, and administrative skills in a role that directly supports business development and strategic growth. You'll collaborate with professionals across multiple disciplines, manage important documentation, and help keep critical deadlines on track. Best of all, this position offers a fully remote work environment and a part-time schedule of 20 hours per week, providing flexibility while contributing to meaningful projects.

• Prepare, submit, and maintain DOT prequalification applications across multiple East Region states (e.g., WisDOT, INDOT, FDOT, VDOT, NCDOT, etc.).
• Track renewal deadlines and proactively coordinate updates to prevent lapses in prequalification status.
• Research, compile, and verify required documentation, including staff resumes, project experience, and financial information.
• Collaborate with technical staff and project managers to help ensure accurate representation of company information, including staffing and legal registration requirements.
• Maintain and update internal databases of project experience, staff classifications, and resumes aligned with DOT categories.
• Interpret DOT requirements, guidelines, and changes to prequalification criteria, advising internal teams accordingly.
• Assist with audits or requests for additional information from DOTs.
• Identify opportunities to expand firm prequalification categories and geographic reach.
• Track submittal and renewal information in the SharePoint calendar.

Qualifications

• High school diploma required; associate or bachelor’s degree preferred.
• Previous experience in administrative/technical support in the AEC industry.
• Familiarity with DOT systems and requirements, particularly in SEH's East Region or multi-state environments.
• Strong organizational skills with the ability to manage multiple deadlines simultaneously.
• Excellent written and verbal communication skills, with attention to detail and accuracy.
• Proficiency in Microsoft Office Suite.
• Ability to interpret technical information and translate it into compliant documentation.
• Ability to work a part-time schedule of 20 hours per week.

Requirements

• Previous experience in DOT prequalification, coordinating teams, or related administrative/technical support in the AEC industry.
• Experience working with multiple state DOT prequalification systems.
• Understanding of engineering disciplines, classifications, and project delivery methods.
• Familiarity with financial documentation requirements for prequalification (e.g., audits, overhead rates).
• Office-based, hybrid, or remote work environment.
• Regular coordination with project managers and administrative staff.
• Deadlines aligned with DOT submittal and renewal cycles.

Benefits

• Collaborate on amazing projects of varying size and complexity that positively impact communities.
• Being 100% employee-owned means we all share in the company’s success.
• Career development through continued education, licensure/certification, skills, and technical training.
• Work arrangements that promote work/life balance.
• Flexible holidays enable individuals to tailor their festivities.
• Paid Family Leave provides time to care for loved ones, whether family by birth or family by choice.

Company Description

SEH is an employee-owned engineering, architectural, planning, and environmental company, offering a wide variety of services. We've been helping government, industrial, and commercial clients find solutions to complex challenges since 1927. Our 900+ employee-owners across the US unite behind our core purpose of Building a Better World for All of Us®.