[Hiring] Document Controller & Administrator @Vertiv

Role Description

Vertiv is hiring a Document Controller & Administrator to join our growing Nordics team. This is a key support role within our project delivery function, ensuring that all documentation across our Nordic projects is accurately managed, controlled, and accessible to the right people at the right time.

You will be responsible for managing the full document control lifecycle across our Nordic projects, working within systems such as Asite, SharePoint, Procore, ACC, and Dalux. This includes:

• Ensuring all drawings, specifications, and technical documents are logged, version controlled, and distributed correctly with the appropriate revision status and transmittals.
• Tracking and managing RFIs, submittals, material approvals, technical queries, and responses.
• Removing superseded documents from circulation and properly archiving them.

Beyond document control, you will provide day-to-day administrative support to the Project Manager and Site Teams, which includes:

• Managing site correspondence such as emails, letters, and reports.
• Maintaining filing systems.
• Coordinating meetings by scheduling site and client meetings, recording minutes, and distributing action trackers.
• Maintaining key site registers including drawing registers, document logs, and site diaries.
• Managing site deliveries and spare parts ordering systems.

The role includes some travel around the Nordics to support our Project and Site Managers in the deployment of projects. You will work with internal and external partners throughout the full project lifecycle, from implementation through to final closure.

Qualifications

• Excellent written and verbal communication skills.
• Strong organisational and time management skills with the ability to manage multiple priorities.
• Experience with document control systems (e.g. Asite, SharePoint, Procore, ACC, Dalux) is a strong advantage.
• Fully proficient in Microsoft Office and other document management software.
• Self-motivated and capable of working with minimal supervision.
• A flexible, multi-tasking approach to work.
• Excellent customer service skills.
• A valid full driving licence.
• Fluent English language skills (Nordic languages are an advantage).

Benefits

• The opportunity to join a global leader in critical infrastructure at an exciting time of growth in the Nordics.
• A predominantly remote role with flexibility to be based anywhere in Sweden, Finland, Norway, or Denmark.
• Full training and support from a global network of technical experts.
• Modern tools and systems to help you succeed.
• Career development and progression opportunities within a high performance culture.
• The chance to be part of building something new as Vertiv expands its Nordic operation.

Core Principles & Behaviours

The successful candidate will embrace Vertiv's Core Principles & Behaviours to help execute our Strategic Priorities.

• OUR CORE PRINCIPLES: Safety. Integrity. Respect. Teamwork. Diversity & Inclusion.
• OUR STRATEGIC PRIORITIES:
  • Customer Focus
  • Operational Excellence
  • High Performance Culture
  • Innovation
  • Financial Strength
• OUR BEHAVIOURS:
  • Own It
  • Act With Urgency
  • Foster a Customer First Mindset
  • Think Big and Execute
  • Lead by Example
  • Drive Continuous Improvement
  • Learn and Seek Out Development