[Hiring] Document Control Administrator @Sacre Davey Engineering

Role Description

Sacré-Davey is seeking an organized, self-directed Document Control Administrator to support engineering projects, vendor documentation, electronic review workflows, and project reporting. The ideal candidate is detail-oriented, comfortable managing competing priorities, and confident working with project teams, clients, and vendors. This is a temporary, full-time position with the potential to transition to a permanent opportunity based on project requirements and business needs.

• Maintain accurate document registers and reporting data, including status reports, metrics, and dashboards for Project Managers, Engineering, and Project Controls.
• Coordinate internal document reviews, track deadlines, and support timely consolidation and return of reviewed documents.
• Maintain and support SharePoint document libraries, lists, views, and project collaboration areas.
• Support EDMS setup in SharePoint and continuous improvement, including document control procedures, templates, workflows, and Microsoft 365 automation/notifications.
• Ensure project records comply with client and SDE standards and respond professionally to document and information requests.
• Manage project and vendor documentation from receipt through final issue, including document numbering, revisions, metadata, transmittals, filing, and distribution.
• Coordinate vendor document requirements, deliverable lists, submission schedules, review cycles, status tracking, and follow-up with vendors and project teams.

Qualifications

• Experience in document control, vendor document management, or project administration within an engineering/project environment; related post-secondary education is an asset.
• Strong Microsoft Office skills, particularly Excel; SharePoint experience is strongly preferred.
• Working knowledge of document numbering, revision control, transmittals, vendor data/deliverables, metadata, and electronic review workflows.
• Excellent organization, accuracy, and communication skills, with the ability to independently prioritize multiple assignments and follow up on outstanding deliverables.

Requirements

• Power Query and advanced Excel for data cleaning, consolidation, registers, and reporting.
• Power Automate or other workflow automation experience.
• Power BI or other dashboard/reporting tools.
• Bluebeam Studio or similar electronic document review/collaboration tools.
• Experience improving document control, vendor data management, or reporting processes.

Benefits

• Competitive compensation package.
• Creative, cohesive work environment.
• Continuous opportunity for development.