[Hiring] Correctional Records Supervisor @State of Washington

Role Description

The Department of Corrections (DOC) is seeking a highly motivated and qualified individual for a permanent Correctional Records Supervisor (CRS) within the Tacoma Regional Records Office. This position is a full-time, permanent position located in the Tacoma Community Justice Center (CJC) in Tacoma, WA.

The Records Division mission is to accurately apply legal document information for the Department of Corrections (DOC), the public and individuals so they can trust the established jurisdiction for those in our care and custody and for the community.

As the Correctional Records Supervisor, (CRS), the incumbent will:

• Plan, organize, implement work methods, work schedules, evaluate, assign and direct work activities/priorities of lower-level correctional records staff.
• Directly supervise staff and act as the technical expert regarding incarcerated and supervised individuals’ records.
• Ensure compliance with appropriate Washington State RCW’s, WACs, Federal Regulation and/or case law.
• Maintain proficiency in current laws, regulations, policies and procedures regarding incarcerated and supervised individuals sentence structure time accounting (SSTA).
• Oversee and liaison multi-division work for Prison, Reentry, Partial Confinement and the Community Custody Divisions.
• Develop and/or revise work procedures and job-aids to train and onboard Correctional Records Technicians (CRTs) and Correctional Records Technician Leads (CRTLs).
• Conduct quality assurance audits of incarcerated and supervised individuals’ records to validate accuracy, completeness and integrity of the sentence as ordered by the court.
• Maintain and monitor both the electronic and physical records of the incarcerated and supervised individuals.
• Obtain and maintain ACCESS certification after employment.

Qualifications

• High School diploma or equivalent.
• Five (5) years of experience auditing, maintaining, processing, entering, clarifying and/or calculating sentence structure for individuals’ legal records.
• College-level coursework in criminal justice, business administration, accounting, social science or a related field will substitute, year for year, for up to two (2) years of experience.
• Intermediate Skill Level in Microsoft programs.
• Must respect and maintain confidentiality.
• Experience creating, maintaining and implementing work methods and setting priorities.
• 3 or more years of demonstrated entry, auditing and reconciliation of SSTA in the departments individual’s electronic database.

Requirements

• One or more years of lead or supervisory experience of lower-level staff.
• Experience in workgroups for developing computer-based applications.
• Demonstrated knowledge of Washington sentencing laws, DOC supervision types and applicable laws.
• Knowledge of DOC Tolling and the rules associated with it.
• Knowledge of Revoke and Return sentence calculations and the rules associated with it.
• Knowledge of department policies, violations, hearings, violations, criminal conviction process and warrants.

Benefits

• Remote/telework/flexible schedules (depending on position).
• Up to 25 paid vacation days a year.
• 8 hours of paid sick leave per month.
• 12 paid holidays a year.
• Generous retirement plan.
• Flex Spending Accounts.
• Dependent Care Assistance.
• Deferred Compensation and so much more!