[Hiring] Corporate Secretary Executive @Sleek

Role Description

We are looking for an amazingly well-rounded Corporate Secretarial Executive to help quickly grow our business in Singapore. You will have a passion for understanding business owners and an ability to be proactive in providing world-class customer service and professional accounting advice to our clients. You will have the opportunity to develop your technical knowledge and work with businesses across multiple industries.

Mission

• Prioritise tasks effectively and perform responsibilities efficiently while working under supervision.
• Manage assigned client matters accurately and in a timely manner.

Outcomes

• Report to the Senior Corporate Secretarial Executive, Corpsec Manager, or Co-Heads of Corpsec.
• Maintain clear and responsive communication with clients.
• Support the execution of assigned corporate secretarial duties.
• Deliver quality service to clients within your portfolio, ensuring timely completion of tasks, accurate billing support, proper documentation, and adherence to client service standards.
• May be appointed as named secretary for clients within your portfolio, performing related responsibilities with guidance and supervision.
• Plan and execute work effectively in accordance with the agreed scope of services and statutory deadlines.
• Demonstrate foundational knowledge of the Singapore regulatory framework, including Companies Act 1967, AML/CFT requirements, and ACRA compliance matters.
• Develop a solid understanding of client operations and business objectives to support accurate and effective execution of assigned tasks.
• Collaborate with internal stakeholders to support operational efficiency, accurate statutory filings, workflow improvements, and compliance with regulatory deadlines.
• Uphold professional standards at all times, maintain strict client confidentiality, and contribute to continuous improvement in processes and knowledge development.

Qualifications

• Recognised degree/diploma in Business Administration / Corporate Services / Legal Studies or equivalent.
• Professionally certified with CGQP qualification and a member of CSIS is preferred.
• Comfortable with being appointed as the named secretary for clients in their portfolio.
• Preferably more than 5 years experience in client-facing and handling complex corporate secretarial matters.
• Proven track record of working in a fast-paced and technology-driven organisation.
• Good understanding of Singapore regulatory compliance.
• Hands-on experience with Google Workspace and Microsoft applications.
• Resourceful and experienced with various productivity software applicable to facilitate daily work.
• Self-motivated, positive attitude, proactive, highly-organised and detail-oriented.
• Good interpersonal and communication skills.
• Able to adapt to VUCA way of thinking and contribute to process improvement efforts.
• Able to meet tight deadlines.
• Immediate availability is preferred.

Requirements

• Ownership: Reliability and trust-building within the team.
• Humility: Open-mindedness to feedback and a willingness to learn from others.
• Structured Thinking: Ability to show sound judgement in complex situations.
• Data driven: Use of sound data to support strategies and review success.
• Can have tough conversations in a positive way: Proactively addressing interpersonal situations.

Benefits

• Humility and kindness: A culture of not taking ourselves too seriously and being able to laugh.
• Flexibility: Remote-first role with flexible working hours.
• Financial benefits: Competitive market salaries, generous paid time off, and flexible benefits scheme.
• Personal growth: Responsibility and autonomy, with a range of training programmes.
• Commitment to building Sleek as a force for good, certified B Corp.

Interview Process

• Introductory Call (TA Screening): A 30-minute video call with a member of our HR team.
• Technical Round: A ~60 minute chat with the Hiring Manager.
• Soft Skills Assessment: A ~45 minute chat with a leadership team.
• Offer + reference interviews: A verbal or email offer followed by reference checks.

Background Screening

Please be aware that Sleek is a regulated entity and is required to perform different levels of background checks on staff depending on their role.