[Hiring] Corporate Secretary Executive @Sleek

Role Description

The Company Secretary Executive based in Malaysia will play a pivotal role in delivering exceptional corporate services to our clients. The successful candidate will report to the Portfolio Team Manager and the Corporate Secretary Managers. You will be involved in the full-spectrum of corporate secretarial work, which includes:

• Incorporating new companies (private limited, sole proprietorship, etc.)
• Transferring corporate secretary appointments for existing companies
• Preparation and drafting of statutory documents (e.g. AGM, EGM, Board Resolution, etc.)
• Other corporate or ad-hoc administrative duties as assigned by the Manager(s)
• Maintaining minutes books and updating records in registers
• Monitoring statutory deadlines
• Facilitating company incorporations, annual returns, and other corporate changes for Hong Kong companies under Hong Kong Companies Ordinance
• Ensuring adherence to regulatory requirements and corporate governance standards, protecting our clients' interests
• Providing exceptional support and guidance to clients, fostering strong relationships and ensuring their satisfaction with our services
• Collaborating closely with internal teams to align operations with the company's strategic goals, promoting a cohesive and efficient work environment

Qualifications

• 1–3 years of relevant experience in business-related industries, such as Corporate Secretarial, Compliance, Customer Service, or Administration
• Proficiency in English and Cantonese/Mandarin, both spoken and written
• Strong organisational and time management skills
• High attention to detail with a focus on accuracy in documentation and reporting
• Ability to adapt to a fast-paced and high-pressure work environment

Requirements

The successful candidate will participate in the below interview stages. We anticipate the process to last no more than 3 weeks from start to finish:

• TA Screen: A ~30 minute video call with a member of our HR team to discuss your application and get a better understanding of your experience and expectations for the role
• Technical assessment: A ~45 minute chat with a member of the hiring manager, where they will dive into some of your recent work situations to understand how you think and work
• Soft-skill assessment: A ~45-minute conversation with a member of our leadership team, focused on exploring your culture fit
• Offer: We’ll make a non-binding offer verbally or over email, followed by a couple of short phone or video calls with references that you provide to us

Benefits

• Humility and kindness: We have a culture of not taking ourselves too seriously and being able to laugh, while also being committed to creating and nurturing a diverse and inclusive environment
• Flexibility: Work from home 5 days per week, with the option to work fully remote from anywhere in the world for 1 month each year
• Financial benefits: Competitive market salaries, generous paid time off, and eligibility for our employee share ownership plan
• Personal growth: Responsibility and autonomy at Sleek, along with a range of internal and external training programmes