[Hiring] Construction Virtual Office Manager @20four7VA

Role Description

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia. We are seeking a highly organized, detail-oriented, and proactive Construction Virtual Office Manager to serve as the centralized administrative support hub for a growing construction company.

This role will work directly with the Managing Principal and internal operations team to support:

• Accounting coordination
• Payroll administration
• Bid proposal logistics
• Compliance tracking
• Subcontractor communication
• System administration across multiple construction projects

The ideal candidate should have strong administrative coordination skills, experience working within construction-related workflows, and the ability to manage multiple operational systems with accuracy and consistency.

This role acts as a key administrative bridge between project management, accounting, subcontractors, vendors, and executive leadership.

The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.

Qualifications

• 3+ years of experience in construction administration, virtual office management, accounting support, operations coordination, or executive administrative support preferred.
• Strong experience with QuickBooks Online (QBO) required.
• Experience using Contractor Foreman, Gusto, Melio, Ramp, or similar construction/accounting platforms is strongly preferred.
• Familiarity with construction billing workflows, subcontractor coordination, payroll processing, and compliance tracking.
• Strong understanding of Accounts Receivable (AR), Accounts Payable (AP), and invoice management.
• Excellent organizational skills with strong attention to detail and accuracy.
• Ability to manage multiple systems, deadlines, and project-related workflows simultaneously.
• Strong written and verbal English communication skills.
• Comfortable handling vendor, subcontractor, and client-facing communication professionally.
• Ability to work independently while maintaining responsiveness and accountability.
• Experience with construction project documentation, RFIs, COIs, certified payrolls, or bid coordination is a strong plus.

Requirements

• Contracted Hours per Week: 20 Hours
• Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
• Daily Working Time: 10 AM - 2 PM EST

Benefits

• Competitive rates
• Weekly payments
• Various open roles are available
• Free training and upskilling
• Constant support and guidance
• A vibrant community always ready to support you
• And more!