[Hiring] Conference Administrator @Temple University

Role Description

Temple University's Council for European Studies (CES) is searching for a Conference Administrator, CES. The Conference Administrator works under the direction of the Executive Director and is responsible for supporting the planning, dissemination, and execution of the annual conference each year. This support includes:

• Managing the conference from the earliest stages of planning through its delivery and conclusion.
• Creating digital assets to promote the conference.
• Managing the conference platform (currently OpenWater).
• Overseeing registration.
• Managing budgets.
• Communicating with conference delegates.
• Coordinating on-the-ground event planning, including catering, room booking, registration, conference communications, and other day-to-day tasks during the conference.

The Conference Administrator will also be responsible for other administrative duties such as:

• Coordinating event logistics.
• Promoting events and news.
• Correspondence.
• Scheduling meetings.
• Preparing budgetary reports.
• Directing the work of student interns and volunteers.

This position holder will work directly with the Executive Director and closely with numerous CES committees, including:

• Executive Committee
• Conference Committee
• Program Committee
• Local Organizing Committee
• Research Networks

The position holder will also perform other duties related to the administration of the organization as assigned by the Executive Director to support the wellbeing of the organization.

Qualifications

• Bachelor's Degree.
• At least two (2) years of directly related administrative/event management experience.
• Experience with Microsoft Office Suite (including OneDrive, SharePoint, Word, Excel, and PowerPoint).
• Experience with conference or event planning and management.
• Customer service experience.
• An equivalent combination of education and experience may be considered.

Requirements

• This position requires the following background checks: Cash Handling and Personally Identifiable Information background check.
• This position is assigned a remote work arrangement; the duration of this remote work arrangement is at the discretion of Temple University and CES and is subject to change.
• Travel to Main Campus in Philadelphia may be required to attend meetings, events, and other business-related activities as needed.
• Candidates must possess a valid passport throughout the duration of their employment and be able to travel domestically and internationally as needed during the year, with travel occurring primarily in June.

Preferred Education and Experience

• Experience working in an academic or university setting.
• Experience working academic events and conferences.

Required Skills and Abilities

• Must be able to work independently, prioritize and organize work.
• Must have the ability to meet simultaneous deadlines, handle confidential materials, manage time effectively, and use good judgment.
• Working knowledge of all applicable computer software, and management skills (including planning, negotiation, and communication skills).
• Ability to frequently interact with students, faculty, administrators, and staff in a fast-paced environment.
• Excellent written, oral, and interpersonal skills along with the ability to effectively communicate with students, faculty, administrators, and staff.
• Excellent customer service orientation and organizational skills with attention to detail.
• Must have the ability to make independent decisions at times when collaboration with colleagues and supervisors is not possible.
• Proactive approach to identifying and resolving issues.
• Ability to learn and adapt to new technology quickly.
• Skilled in managing academic and professional association events.
• Ability to provide comprehensive administrative support to academic organizations and non-profits.
• Must be proficient in managing administrative tasks related to conference or event management.

Benefits

• A remote work schedule.
• Full medical, dental, vision coverage.
• Paid time off.
• 12 Paid Holidays.
• Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE.
• A generous retirement plan and so much more!

Salary Range

Salary Range: $36,600 - $45,000. A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant’s education and experience, all relevant internal equity considerations, department budget, and funding source.