[Hiring] Commissioning and Technical Administrator @Penbrothers

Role Description

The Commissioning and Technical Administrator job is to support our Commissioning, Testing, Adjusting & Balancing (TAB), and Kitchen Energy Solutions (KES) operations providing commissioning project administration and technical documentation development.

• Support the Chief Technical Officer and project teams by managing documentation workflows, tracking project deliverables, and providing technical review and coordination support across active commissioning engagements.
• Research, write, design, and maintain technical documents that support our client’s and KES operations, including field manuals, instructional guides, training materials, and multimedia learning content.

Qualifications

• 1-3 years of experience in commissioning, mechanical/electrical commissioning, or building systems commissioning a plus.
• Computer competency, as our firm utilizes AI tools to create and review documents as part of the position.
• Ability to read and interpret mechanical and electrical construction documents, design drawings, and equipment submittals.
• Demonstrated ability to research, write, and produce clear, accurate technical documents for a technical audience, including procedures, manuals, guides, and reference materials.
• Experience managing or coordinating multiple projects simultaneously, with strong follow-through on deliverables and deadlines.
• Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint, for the production of professional technical documents and training materials.
• Experience in maintaining document control systems, project tracking databases, or structured technical resource libraries.
• Strong technical writing and verbal communication skills, with the ability to translate complex technical content into clear, usable materials.
• Demonstrate ability to work independently and manage competing priorities in a fast-paced environment.

Requirements

• Serve as the primary point of coordination for commissioning project documentation.
• Manage the full commissioning documentation workflow from project kickoff through closeout.
• Assist in the development, review, and quality control of commissioning plans, pre-functional checklists, and functional performance test (FPT) procedures.
• Provide technical support on mechanical and electrical commissioning projects.
• Communicate directly with internal project teams and contractors to facilitate timely completion of commissioning milestones.
• Maintain project tracking systems and document control databases.
• Support quality control reviews of completed commissioning documentation.
• Prepare commissioning reports and project closeout packages.
• Assist in the research, writing, and development of technical documents across all service lines.
• Assist in the design, production, and maintaining field manuals and spreadsheets.
• Develop instructional and training documents covering technical procedures, equipment operation, safety requirements, and company standards.
• Assist in creating and maintaining training content, including instructional and training videos.
• Develop and maintain standardized company submittals and report forms, checklists, and templates.
• Assist in the creation and organization of safety training content and compliance materials.
• Maintain structured records of technician development progress, competency milestones, certifications, production, and quality documentation.

Benefits

• Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience.
• Employee as our biggest asset: We are genuinely invested in our people’s career and welfare.
• Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home.
• Powering global startups: We’ve created 1,400 Filipino jobs that empower global startups to focus on growth.