[Hiring] Closeout Coordinator I @One Workplace

Role Description

The Project Close Out Coordination Level I role is responsible for supporting the accurate and timely completion of project close-out activities. This entry-level position ensures financial and operational integrity by auditing documentation, coordinating with internal teams, and maintaining compliance with company standards. The ideal candidate is detail-oriented, organized, and comfortable working cross-functionally with multiple teams.

Key Responsibilities:

• Audit & Verification:
  • Review orders and invoices for errors, discrepancies, or missing information (e.g., tax codes, processing codes, sales codes, product details).
  • Verify final invoices and ensure alignment with project documentation.
• Communication & Coordination:
  • Work with project coordinators to resolve discrepancies or clarify order details.
  • Serve as the point of contact for vendor partner AP inquiries before escalation to AP or Supervisors.
• Order & Project Management:
  • Cancel orders or individual lines as needed.
  • Support project order clean-up and ensure all documentation is complete.
  • Assist in reviewing and closing out completed orders, especially backlog from prior periods.
• Financial Support:
  • Collaborate with Accounts Payable for cost verification and request expense reports when necessary.
  • Process and track credit memos related to project orders.
• Project Close-Out:
  • Close out core orders and lock projects upon receipt of final invoices.
  • Generate and support Project Invoice Packages for final billing.
  • Ensure projects are closed accurately and in a timely manner.

Qualifications

• Associate Arts degree (A.A.) or equivalent from a two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience to fulfill essential job duties.
• Attention to detail; ability to prioritize workload; ability to work under pressure; product/vendor knowledge; purchasing and/or invoicing background preferred.
• Complex reading and writing skills, basic math skills; judgment/decision making; analysis/comprehension.

Requirements

• Location: Seattle, WA, or Remote
• Compensation range: $24-$28/hr
• Actual total compensation will be dependent upon the individual's skills, experience, and qualifications.

Benefits

• 15 days of PTO
• 8 Paid holidays
• Medical/Dental/Vision Insurance
• Profit Sharing
• 401k + Employer Match
• Wellness App with reimbursement of up to $500/year