[Hiring] Clearance and Contracts Specialist @Georgetown University

Role Description

The Clearance and Contracts Specialist plays a pivotal role in the operational success of the School of Nursing. This position is responsible for the end-to-end lifecycle of clinical affiliation agreements and student clearance processes. The Specialist ensures that all legal and regulatory standards are met, enabling students to begin clinical placements on time and supporting the overall retention and success of our nursing programs. This role requires a highly organized professional who can manage complex workflows, maintain precise documentation, and serve as an expert liaison between the University, clinical partners, and students.

This position reports to the Clearance and Contracts Manager and serves as a vital liaison between the University, external clinical partners, and students. Internally, the Administrator collaborates closely with Clinical Faculty Directors, Student and Academic Affairs, and Clinical Placement teams to ensure that all affiliation agreements align with curriculum requirements and that student clearances meet institutional and safety standards. Externally, this role acts as a primary point of contact for healthcare facility administrators and legal departments to negotiate, review, and execute clinical affiliation agreements.

The Specialist provides the underlying administrative support needed to ensure program compliance for state and accreditation reporting. Through these interactions, the Specialist ensures the integrity of the clinical placement ecosystem while upholding the complex legal and regulatory standards required for the school’s nursing programs.

Qualifications

• Bachelor’s degree in a relevant field or 3–5 years of equivalent experience in administrative, contract management, or compliance roles within a fast-paced environment.
• Strong organizational, time-management, and project management skills, with a proven ability to prioritize and manage multiple complex concurrent projects under strict deadlines.
• Exceptional attention to detail and accuracy in documentation, data entry, and records management.
• Excellent verbal and written communication skills, with the ability to explain technical or legal concepts tactfully to diverse stakeholders (students, faculty, and external partners).
• Demonstrated ability to interpret federal and state laws/regulations and identify compliance risks.
• Customer service mindset with strong interpersonal and relationship-building skills to support collaborative, service-driven environments.

Requirements

• Experience in higher education, healthcare settings, or regulatory compliance.
• Proficiency with CRM databases (specifically Salesforce).
• Familiarity with clinical management systems such as InPlace, myClinicalExchange (myCE), Exxat, DISA/ Castle Branch, Google Drive, and Box.
• Experience developing and sustaining collaborative relationships with administrative, federal, state, or agency personnel.

Benefits

• Comprehensive and competitive benefit package including medical, dental, vision, disability and life insurance.
• Retirement savings.
• Tuition assistance.
• Work-life balance benefits.
• Employee discounts and an array of voluntary insurance options.