[Hiring] Chief of Staff & Executive Operations @Veta Virtual

Role Description

Veta Virtual is hiring a Chief of Staff & Executive Operations for one of our clients, a senior executive running several businesses and initiatives at once. This individual contributor role blends three jobs:

• One third chief of staff (priorities, projects, follow-through)
• One third office manager (systems, tools, processes)
• One third executive assistant (calendar and travel)

The executive moves fast, doesn't micromanage, and expects proactivity, clear ownership, and results, with plenty of freedom in return.

Qualifications

• 2+ years as a Chief of Staff, Office Manager, Executive Assistant, Project Manager, or similar role. Capability and dedication matter much more than years.
• Strong project management and follow-through: you own timelines, flag blockers early, act before being asked, and follow up until it's done.
• Very tech-savvy and a quick, analytical thinker who keeps pace with a fast-moving executive. How fast you learn new tools matters more than which ones you already know. Curious and nerdy is encouraged.
• Excellent verbal and written English and a high-energy, personable presence: polished and comfortable talking to anyone, from a new teammate to an investor, senior executive, or government official, including on camera.
• A calm, adaptable self-starter who is excited by freedom: you handle changes of plan gracefully, don't need step-by-step direction, respectfully push back or follow up with the executive, and welcome genuine constructive feedback.
• Availability on a consistent Eastern Time or EU schedule (ET preferred), with adjustments planned ahead around the executive's travel. This is not a 24/7, on-call role.

Requirements

• Bonus: experience working with investors, high-net-worth individuals, institutions, senior executives, or government officials, or a STEM, finance, or nonprofit/ESG/sustainability background.
• Bonus: hands-on experience setting up Notion, Asana, or similar with dashboards, building presentations and dashboards with AI tools (deployed on platforms like Lovable or Vercel), and working with distributed teams across time zones (EMEA, NAM/LATAM).
• To be considered for this role, you must be currently based in Latin America (LATAM) or Europe.

Benefits

• Competitive compensation in USD, paid consistently every month.
• Contract-to-hire: an initial 1-month period, with strong performers considered for permanent placement.
• 100% remote on a consistent schedule, with changes planned ahead around travel.
• A direct partnership with a senior executive: real ownership, lots of freedom, and a leader who pushes you to stretch beyond what you thought possible. You report directly to the executive as an individual contributor.
• A supportive culture through Veta Virtual and our client.

Ready to Apply?

If you're excited to know what comes next before anyone asks, can hold a confident conversation with an investor, and love building a better dashboard or process, apply now and launch your next chapter with Veta Virtual.

Your short 2-minute video question is a key part of our screening, so treat it as a first impression: look professional and presentable, speak in clear, confident English, and answer authentically in your own words, without reading from a script or notes. We can't wait to meet you!